Purchasing Biweekly Bulletin

January 25, 2016

Special News

Master Contract #04913 - Box Cloud Storage and Collaboration Software offer webinar on Jan. 26



Microsoft offers last chance to purchase Surface Pro 3 tablet - deadline to order is close of business Jan 25.

New Contracts

Contract awarded for management analysis services



Lottery sign contract up and running

Existing Contract Extensions/Updates/Rebid

Small phone systems migrate to NASPO ValuePoint’s data communications contract



Calling card contract will expire in March and will not be rebid



Contract extension for retro-reflective materials

Contract Feedback Sought

DES seeks feedback on NASPO ink and toner contract



Tell us what you think about extending office supplies/paper contract



Feedback sought on test-fishing charter services extension



Master Contract #04913 - Box Cloud Storage and Collaboration Software offer webinar


Master Contract #04913 covers the purchase of Box Enterprise Edition cloud-based storage and collaboration software and related services.

As a "Software-As-A-Service" (SaaS) based application, Box.com Enterprise Edition is constantly adding new features and functionality. This summer the number of licenses purchased under this contract exceeded the tier one pricing, making this service available now at an even lower rate.

This webinar will cover:

  • Review of the platform
  • The new pricing tier
  • New features added
  • The top use cases across state agencies
  • Custom apps developed with Box:
    • enable electronic bid evaluation
    • automate the public records requests processM

When: Jan. 26, 2 - 3:30 p.m. PST
Web Ex: Join WebEx meeting
Meeting number: 921 955 228
Meeting password: MikeDombrowsky1

Join by phone
1-877-668-4493 Call-in toll-free number (US/Canada)
1-650-479-3208 Call-in toll number (US/Canada)
Access code: 921 955 228

Have questions about the contract? Contact DES Contract Specialist Mike Dombrowsky at (360) 407-8717, or Box.com's Cullen Hower at (206) 588-6861 Ext. 701.

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Microsoft offers last chance to purchase Surface Pro 3 tablet


Microsoft is offering a last chance to purchase the Surface Pro 3 tablet. To take advantage of this special offer, you must email your order form to Melanie Wood by the close of business on Monday, Jan. 25, 2016.

Contact DES Contract Administrator, Momi Friedlander at (360) 407-8505, or Microsoft's Melanie Wood at (206) 305-3670, with additional questions.

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Contract awarded for management analysis services


Contract #06914 for management analysis consulting services has been awarded and is active as of Jan. 1. This new two-tier contract replaces Category 4 of Master Contract 32206, the master personal services contract.

Bidders were asked to provide hourly rates for management analysis, typical activities of which might include:

  • Engaging in high-level strategies;
  • Using strategy models to determine direction;
  • Helping organizations improve their performance;
  • Strategizing to improve an organization’s efficiency and increase profits;
  • Analyzing data about how a company works and then recommending changes to reduce costs or boost revenue.

The bid resulted in award to 68 vendors, compared to 20 vendors on the previous contract, with a lowest "not to exceed" rate of $70 per hour vs. $68 per hour.

For questions, please contact Contracts Specialist Clayton Long, (360) 407-8508.

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Lottery sign contract up and running


Contract #10714 for Lottery digital and round signs was awarded Jan.19 in two categories to one vendor, Admart Attractions Inc.

More details can be found on the #10714 contract web page. For inquiries, please contact Contracts Specialist Roni Field, (360) 407-7949.

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Small phone systems migrate to NASPO ValuePoint’s data communications contract


With the expiration or pending expiration of state contracts with two vendors for small phone systems, customers can now use the NASPO ValuePoint data communications contract to acquire the systems.

These systems can be found under the Unified Communications column on the Data Communication contracts web page. The NASPO ValuePoint (formerly WSCA/NASPO) contract has a term through May 2019, with multiple vendors available.

Small phone systems contract T09-MST-154 (05512) with vendor Altura expires Jan. 31 and will not be extended or rebid. Contract T10-MST-290 (05512) with vendor Touch Point expired in August 2015 and was not extended.

For questions, please contact the DES IT Communications Team.

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Calling card contract will expire in March and will not be rebid


The long-distance calling card contract (T09-MST-172 05212) will expire March 11 and will not be extended or rebid. This decision was made because of a lack of use on the contract.

Changes in the industry, with more customers using cell phone services, minimize the need for a long-distance calling card contract.

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Contract extension for retro-reflective materials


Contract #02513 for retro-reflective materials for traffic marking paint is being extended for two years, to Dec. 31, 2017, with three contractors: Alpine Products Inc., Potters Industries LLC and Rodda Paint Co. Please direct questions to Contract Specialist Mark Roush, (360) 407-9311.

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DES seeks feedback on NASPO ink and toner contract


The Department of Enterprise Services (DES) is seeking customer input on the potential extension of Contract #04615, NASPO Ink and Toner. The contract is due to expire March 1. DES is looking to extend the contract for 12 months.

Customer feedback can be left on the Vendor and Contract Performance Feedback form on the #04615 contract page. For questions, please contact Contract Specialist Mimi Limmeroth, (360) 407-8483.

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Tell us what you think about extending office supplies/paper contract


DES is gathering customer opinion on the potential extension of Contract #04411 for office supplies and paper. The contract is due to expire April 30, and DES is exploring extending it for 12 months/p>

Customer feedback can be recorded on this Vendor and Contract Performance Feedback form, also available on the contract page.

Customers are also encouraged to contact Contract Specialist Mimi Limmeroth directly, (360) 407-8483.

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Feedback sought on test-fishing charter services extension


Contract #02212 for test fishing charter services is scheduled to expire April 12, and DES is preparing to extend it. DES would like to hear from customers through the Vendor and Contract Performance Feedback form by Feb 1.

Customers who feel the current contract does not meet their needs are also encouraged to contact Contracts Specialist John Allen directly, (360) 407-8406.

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January 13, 2016

Special Bulletin

Master Contract #04913 - Box Cloud Storage and Collaboration Software offer webinar


Microsoft offers last chance to purchase Surface Pro 3 tablet



Master Contract #04913 - Box Cloud Storage and Collaboration Software offer webinar


Master Contract #04913 covers the purchase of Box Enterprise Edition cloud-based storage and collaboration software and related services.

As a "Software-As-A-Service" (SaaS) based application, Box.com Enterprise Edition is constantly adding new features and functionality. This summer the number of licenses purchased under this contract exceeded the tier one pricing, making this service available now at an even lower rate.

This webinar will cover:

  • Review of the platform
  • The new pricing tier
  • New features added
  • The top use cases across state agencies
  • Custom apps developed with Box:
    • enable electronic bid evaluation
    • automate the public records requests processM

When: Jan. 26, 2 - 3:30 p.m. PST
Web Ex: Join WebEx meeting
Meeting number: 921 955 228
Meeting password: MikeDombrowsky1

Join by phone
1-877-668-4493 Call-in toll-free number (US/Canada)
1-650-479-3208 Call-in toll number (US/Canada)
Access code: 921 955 228

Have questions about the contract? Contact DES Contract Specialist Mike Dombrowsky at (360) 407-8717, or Box.com's Cullen Hower at (206) 588-6861 Ext. 701.

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Microsoft offers last chance to purchase Surface Pro 3 tablet


Microsoft is offering a last chance to purchase the Surface Pro 3 tablet. To take advantage of this special offer, you must email your order form to Melanie Wood by the close of business on Monday, Jan. 25, 2016.

Contact DES Contract Administrator, Momi Friedlander at (360) 407-8505, or Microsoft's Melanie Wood at (206) 305-3670, with additional questions.

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January 8, 2016

New Contracts

Equipment-rental contract is in place and ready for use

Existing Contract Extensions/Updates/Rebid

Small-project exemption added to janitorial services contract



DES offers new, improved process to review mail equipment needs



Contract helps ensure your emergency generator is in top shape



State contract for fasteners to expire Oct. 1



DES will rebid contract for mechanical door hardware

Contract Feedback Sought

DES seeks feedback on possible new contract for night vision devices



DES wants to hear your thoughts on absorbent materials



Equipment-rental contract is in place and ready for use


State master contract #02915 for equipment rentals has been awarded and can be used.

This is a replacement contract for #01508 for heavy equipment rental. Questions on rentals should be directed to the individual contractors. For contract questions or concerns, contact Contracts Specialist Corey Larson, (360) 407-9407.

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Small-project exemption added to janitorial services contract


The Department of Enterprise Services (DES) has added a small-project exemption to the two-tier requirement of Master Contract #00508 for janitorial services.

For small projects, there are two exceptions to the second-tier competition requirement:

  1. If the customer believes the cost for the specific work is $10,000 or less annually, the customer may select directly from the prequalified pool, which is established in the first tier, and directly negotiate a contract.
  2. Agencies are authorized to purchase goods and services up to a cost of $13,000 (excluding sales tax) directly from a vendor and without competition if the purchase is made from a veteran-, minority- or women-owned business, microbusiness, minibusiness or small business as defined in RCW 39.26.010 (17), (18) and (21).

Minority-, women-, and veteran-owned status as well as small business status are noted on the #00508 contract web page. If you have questions, please contact the Facilities, Grounds, and Recreation team, (360) 407-2213.

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DES offers new, improved process to review mail equipment needs


DES is responsible under RCW 43.19.720 for reviewing current and prospective needs of state agencies for any equipment to process state government mail. DES recently streamlined the review process, with active participation from customers and subject matter experts, to be as open, fair and expedient as possible.

New tools are now available for use with the two mail equipment contracts. The Equipment Approval Request form can be found in the “Pricing & Ordering Information” link on the contract web pages for the contracts awarded to Pitney Bowes Inc. (#02713) and Neopost USA Inc. and Francotyp-Postalia Inc. (#03415). Also, a set of FAQs can be found on each contract page.

Customers can expect to see a more standardized review process with better communication along the way. If you are unfamiliar with the review requirement or need more information, please contact Contract Manager Breann Aggers, (360) 407-9416.

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Contract helps ensure your emergency generator is in top shape


DES offers this wintertime reminder for customers: The next weather-caused power outage is not the best time to find out your agency’s emergency generator isn’t working.

A better plan would be a little preventive maintenance -- and there’s a contract for that.

Contract #03512 for generator-set preventive maintenance and repair is available to all state agencies, institutions of higher education, political subdivisions, and eligible non-profit corporations who have a Master Contract Usage Agreement (MCUA). This contract can also be used by Oregon’s Cooperative Purchasing Program (ORCPP).

Visit the Contract and Amendments link on the #03512 contract page for information about the generator-repair vendor(s) for your region. If you have questions, please contact Corey Larson, (360) 407-9407.

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State contract for fasteners to expire Oct. 1


The state contract for fasteners (#04710) will reach its maximum term Oct. 1 and will not be rebid.

A Naspo ValuePoint MRO Contract (#01711) is already available for fasteners and similar products.

If you have questions, please contact the DES Facilities, Grounds and Recreation Team, (360) 407-2213.

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DES will rebid contract for mechanical door hardware


DES is structuring a rebid of the contract for mechanical door hardware (#04010). The contract is due to expire Nov. 30, 2016. This contract is for the purchase of mechanical door hardware replacement parts and equipment.

DES is requesting stakeholder participation to help with new language in the contract, the pre-bid conference, developing award criteria, and helping to evaluate responses.

If you are interested in being part of the stakeholder team for the new contract, or have comments, please contact the Facilities, Grounds and Recreation team, (360) 407-2213, by close of business Jan. 29.

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DES seeks feedback on possible new contract for night vision devices


DES’s Environmental, Protection and Security contract team has received multiple inquiries for night vision devices, enough to consider a statewide master contract.

If your organization would be interested in DES developing a master contract, contact Richard Worthy, (360) 407-7932. Please provide an estimate of your agency’s projected annual purchases and your willingness to participate in a customer advisory team.

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DES wants to hear your thoughts on absorbent materials


The Environmental, Protection, and Security team has received multiple inquiries about absorbent materials. Please contact Richard Worthy, (360) 407-7932, if your organization would be interested in DES developing a statewide master contract.

Please provide your agency name, point of contact and email.

DES is also be interested in your answers to the following questions:

  1. Are you currently using absorbents to clean chemical/bio hazardous spills up?
  2. Would you be interested in using a state master contract for absorbent material?
  3. About how much would your agency spend on absorbent material annually?
  4. Would you like an absorbent that in environmentally friendly?
  5. Would your agency be interested in participating in the sourcing team?
  6. What absorbent material does your agency currently use?

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