Purchasing Biweekly Bulletin

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January 23, 2015

New Contracts/Systems

Organizational Development Consulting Services contract (#05914) awarded


Newly Awarded Add-on Furniture contract (#07214) replaces contract #04308

Existing Contract Extensions/Updates/Rebid

Pharmaceutical Returns contract (#04514) updated


Refuse Management Equipment contract (#07410) extended

Contract Feedback Sought

Minor Procurement Policy Revisions being recommended

Organizational Development Consulting Services contract (#05914) awarded

The Organizational Development Consulting Services contract (#05914) has been awarded and will become effective on Feb. 1, 2015. This two-tier contract is a rebid of Organizational Development Personal Services (#32010) and will replace categories:

  • 6 – Effective Communication
  • 9 – Leadership
  • 10 –Organizational Development & Change Management
  • 14 – Strategic Planning
  • 15 – Team Development

The rebid resulted in an award to 86 vendors, compared to 45 vendors on the previous contract for five categories with a lowest "Not to Exceed" (NTE) rate of $90 per hour versus $120 per hour (a projected savings of approximately 25 percent). If you have any questions please contact Enterprise Services Contracts Specialist Scott Schumacher, (360) 407-8527.

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Newly Awarded Add-on Furniture contract (#07214) replaces contract #04308

The Add on Systems Furniture, Steelcase/Haworth contract (#07214) was awarded Jan. 13. It replaces the Add on Furniture contract (#04308) that expires Jan. 31, 2015. The Add on Systems Furniture, Steelcase/Haworth contract has an initial term of Feb. 1, 2015 to Jan. 31, 2017. Please take a look at the new contract. There are two vendors. Enterprise Services is seeking continuous customer feedback on the new contract using the Vendor and Contract Report Card. If you have questions regarding the contract, please contact Enterprise Services Contract Specialist Alisha Ghanie, (360) 407-8771.

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Pharmaceutical Returns contract (#04514) updated

Pharmaceutical Returns Contact (#04514) has been updated to remove contractor Guaranteed Returns. Please see the Minnesota Multistate Contracting Alliance for Pharmacy (MMCAP) News for more information. EXP Pharmaceutical Services Corporation will remain as the only vendor on contract. If you have questions please contact Enterprise Services Contract Specialist Tim L. Shay, (360) 407-9410.

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Refuse Management Equipment contract (#07410) extended

The Refuse Management Equipment Contract (#07410) has been extended for a two-year term through Jan. 25, 2017. If there are any questions or concerns regarding this extension, please contact Contract Specialist Kim Gustafson, (360) 407-8162.

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Minor Procurement Policy Revisions being recommended

In response to agency feedback, Department of Enterprise Services (DES) is recommending the following revisions to existing procurement policies and guidelines. Unlike laws and rules, a key advantage of procurement reform is the ability to continually refine and improve upon policies and guidelines.

All DES Procurement Policies:

  • All sections have been numbered for easier reference.
  • All policies include revision dates.
  • All policy Frequently Asked Questions (FAQs) have been combined and linked to a single FAQ webpage making it easier for DES to continually update.

DES-140-00 - Sole Source Contracting (Proposed changes highlighted in yellow)

  • Add two more exemptions:
    • 19) Mass media services (e.g. newspapers, journals, television, radio, or billboards) only when no comparable competition exists for reaching the target audience with the intended media type.
    • 20) Used goods to include equipment, vehicles and furniture only when no comparable competition exists.

DES-210-01 – Agency Contract Reporting (Proposed changes highlighted in yellow)

  • Refined language and reporting requirements to prevent inadvertent release of personal information.
  • Revised to provide improved clarity.

Please visit the Draft Policies/Guidelines under review webpage to view the proposed revisions to DES-140-00 - Sole Source Contracting and DES-210-01 – Agency Contract Reporting. If you have any comments on the proposed changes, please email them to DESProcurementReform@des.wa.gov by Jan. 30, 2015.

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January 13, 2015

New contact information available for Trucks (#03813) contract

There is new contact information for one of the vendors under the Trucks contract (#03813). Please update your contact list. Government Sales Representative Marilyn Hansen is now the point of contact for Legacy Ford. Hansen can be reached at (509) 545-3865. All email correspondence should go to orderswacontract@legacydirect.com. Contact information for the other four vendors remains the same. The Contract Automobile Request System (CARS) system has been updated with the new contact information.

For all vendors, DES always encourages users to submit Vendor and Contract Performance Feedback Reports. If you have questions, please contact DES Contract Specialist Steve Hatfield, (360) 407-9276.

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January 9, 2015

New Contracts/Systems

Fresh Bakery Items contract (#01914) awarded

Existing Contract Extensions/Updates/Rebid

Price adjustment for Retro-Reflective Materials for Traffic Marking Paint (#02513)


WSCA Computer Equipment contract extended through March 2015


Breast Pumps and Related Accessories contract (#01910) extended


Medical Physicals contract (#06910) Extension

Contract Feedback Sought

Feedback sought on Pre-Cast Concrete Utility and Restroom Buildings contract (#00213) extension


Enterprise Services seeking feedback on Tire Retreading Services contract (#00113)


Feedback sought on Scrap Metal Collection & Recycling contract (#01509) rebid


Feedback sought on Recycling Services-Electronics & Spent Light contract (#09108)


Other contracting information

The Department of Transportation is holding Opportunity Forums aimed at subcontracting and vendor opportunities for state and federally funded transportation projects.


Fresh Bakery Items contract (#01914) awarded

The Fresh Bakery Items contract (#01914) was awarded Dec. 30, 2014. It replaces the Food Umbrella Contract (#06006) Category B for Fresh Bakery that expires Jan. 31, 2015. The Fresh Bakery Items contract has an initial term of Feb. 1, 2015 to Jan. 31, 2017. Enterprise Services is seeking continuous customer feedback on the new contract using the Vendor and Contract Report Card. If you have questions regarding the contract, please contact Contract Specialist Mark Roush, (360) 407-9311.

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Price adjustment for Retro-Reflective Materials for Traffic Marking Paint (#02513)

Alpine Products Inc. and Potters Industries, LLC have been allowed pass-through price adjustments on the Retro-Reflective Materials for Traffic Marking Paint contract (#02513) effective Jan. 30, 2015. New pricing will be available on the pricing and ordering page on the contract web page. For questions please contact Contract Specialist Melanie Williams, (360) 407-9399.

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WSCA Computer Equipment contract extended through March 2015

The WSCA Computer Equipment master contract has been extended through the end of March, 2015. Questions concerning this contract should be directed to Contract Specialist Momi Friedlander, (360) 407-8505.

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Breast Pumps and Related Accessories contract (#01910) extended

The Breast Pumps and Related Accessories contract (#01910) has been extended for a two-year term through Jan. 16, 2017. If there are questions or concerns regarding this extension please contact Contract Specialist Tim L. Shay, (360) 407-9410.

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Medical Physicals contract (#06910) Extension

The Medical Physicals contract (#06910) has been extended for an additional one-year term through Jan. 5, 2016. If there are questions or concerns regarding this extension please contact Contract Specialist Tim L. Shay, (360) 407-9410.

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Feedback sought on Pre-Cast Concrete Utility and Restroom Buildings contract (#00213) extension

The Pre-Cast Concrete Utility and Restroom Buildings contract (#00213) is scheduled to expire April 14, 2015. Enterprise Services is preparing to extend the contract, and is seeking customer feedback by Jan. 16 via the online Vendor and Contract Performance Feedback form. Customers who feel that the current contract does not meet their needs also are encouraged to contact Contracts Specialist John Allen, (360) 407-8406.

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Enterprise Services seeking feedback on Tire Retreading Services contract (#00113)

Enterprise Services is seeking feedback on the extension of the Tire Retreading Services contract (#00113). The contract is scheduled to expire March 11, 2015. Please respond by Jan. 15, 2015 by submitting a Vendor and Contract Performance Feedback form. If you have questions, please contact Contract Specialist Steve Hatfield, (360) 407-9276.

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Feedback sought on Scrap Metal Collection & Recycling contract (#01509) rebid

The Scrap Metal Collection & Recycling contract (#01509) is scheduled to expire June 1, 2015. The rebid process begins in February 2015. Enterprise Services is seeking customer feedback using the Vendor and Contract Performance Feedback form by Jan 16.

The Invitation for Bid (IFB) is being drafted in preparation for the solicitation of another six-year contract. If your agency is a key stakeholder in this service contract and has a great deal of usage at your specific location(s), Enterprise Services would like to invite participation in the Sourcing and Evaluation team for this rebid. The responsibilities as a sourcing team member include:

  • Participation in several one-hour conference calls,
  • Evaluation of and input on the current contract and the new draft IFB documents, most specifically the specifications,
  • Assisting in the evaluation of bids if necessary.

Enterprise Services aims to have this solicitation posted to Washington's Electronic Business Solution (WEBS), the state's electronic registration and notification system, by the end of February or the beginning of March.

Customers who feel that the current contract does not meet their needs are also encouraged to contact John Allen, (360) 407-8406.

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Feedback sought on Recycling Services-Electronics & Spent Light contract (#09108)

The Recycling Services-Electronics & Spent Light contract (#09108) is scheduled to expire May 6, 2015. Enterprise Services is seeking customer feedback using the Vendor and Contract Performance Feedback form by Jan. 16, 2015. Due to low usage, the contract may not be rebid. Customers who feel that the current contract does meet their needs also are encouraged to contact John Allen, (360) 407-8406.

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Department of Transportation holding Opportunity Forums

The Washington State Department of Transportation is holding "Opportunity Forums" to share information about transportation contracting prospects. At these forums, you will also have an opportunity to network with WSDOT project staff, other purchasing personnel, and prime contractors. Learn more.