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The end of the fiscal year is fast approaching. The following deadlines have been established to allow the Enterprise Services Printing and Imaging program to complete the large volume of orders typically received during this period.
Print job deadlines:
- Press jobs: June 14
- Copy Center jobs: June 21
Print jobs that need to be billed by the June 30, 2013 fiscal year-end must be received by the customer, in their entirety, by June 28, 2013. Job requests submitted after these dates will be reviewed on a case-by-case basis to determine alternatives. Large or complex jobs that require outside services may need more time to complete.
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Washington State Agencies and Cooperative members can now make purchases of retread tires for class 3-8 vehicles, Agricultural and Non-Highway Service (NHS) vehicles. The contract also provides for rim refurbishing. The new contract (#00113) replaces the previous contract (#02806), and includes significant changes.
For more information, please contact Steve Hatfield at (360) 407-9276.
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The Marine Radar Maintenance and Repair contract (#04005) has been extended for a final two year term, effective June 15, 2013 through June 14, 2015. The extension remains under the current terms, conditions and pricing. The contractor has advised Enterprise Services of a pending cost adjustment request.
If you have any questions, please contact Corey Larson at (360) 407-9407.
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The contract for Armored Car Services (#06806) is due to expire June 30, 2013. A replacement solicitation (#01013) has been released, following stakeholder input. Additional updates will be provided upon completion of the bid process and contract award. If you have any questions, please contact Heidi Bohl at (360) 407-9421.
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The Security Guard Services Armored Car Services Armed/Unarmed contract (#02107) is due to expire October 7, 2013. Enterprise Services is looking for interested customers to participate in the rebid process, which will begin shortly. We are also seeking user feedback about the contracted vendors. Please submit your comments using the online vendor feedback form, due June 5, 2013.
If you are interested in being part of the specifications/evaluation committee or have any questions, please contact Heidi Bohl at (360) 407-9421.
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The Body Armor contract (#02711M) is due to expire July 31, 2013. Colorado is leading the extension process at this time. If you have vendor feedback or questions about this contract, please contact Heidi Bohl at (360) 407-9421.
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The Information Technology Professional Services (ITPS) Program is being reorganized and streamlined. If you have further questions, contact Scott Geist at (360) 407-9429.
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Venders interested learning how access state business opportunities are invited to attend this free event on June 19, 2013 at the Spokane Convention Center.
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In an effort to provide more frequent Travel Program updates, the following is the first of many, regular Travel Program broadcast messages:
The rebid of the Airfare, Fully Refundable contract has been completed.
Alaska Airlines, partnering with Horizon, has been awarded a contract (#01713) which replaces the previous contract (#00310). The new contract is effective July 1, 2013. Previous pricing for numerous city pairs is maintained, and eleven new city pairs are available, for a total of 127. Please continue to work with your travel provider of choice to obtain the best pricing obtainable for city pairs not included in the new contract. Please also see the new WSCA-NASPO Southwest Airlines option below.
Don't forget that an additional service option for booking contract airfares (at no cost) is Alaska Airline's online booking tool.
Southwest Airlines has been added as an option to the WSCA-NASPO Airfare contract.
Enterprise Services is creating a "participating amendment" with Southwest Airlines to access discounts from both non refundable and refundable public fares, and to increase city pair availability for our state travelers. Once finalized, the contract (#02013) will be posted to Enterprise Services' website, and will be provided to our Travel Service contractors to offer as an option to customers.
The Travel Agency Services contract (#00309), and Online Travel Services (#07406) have been extended through September 30, 2013 to permit adequate time for the rebid process.
A stakeholder team representing ten customer agencies convened on April 30, 2013. General consensus of the team was for Enterprise Services to continue providing a master contract offering a choice of travel service providers, in addition to online booking. The next step is for the team to conduct a Vendor Forum on June 13, 2013, inviting prospective bidders to provide input to the contract process.
Please contact Connie Stacy at (360) 407-9403 if you have any questions concerning the state's Travel Program.
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The Department of Enterprise Services has reached a $4 million settlement agreement with IKON Office Solutions Inc. and its parent company Ricoh America Corp. following a review of IKON's billings under the state master contract number 03706.
The settlement was based on an audit of the master contract related to the IKON's placement of Canon and Ricoh products and support services provided from April 01, 2007 through October 31, 2010. The audit was conducted by an independent audit firm, PricewaterhouseCoopers.
About $3 million of the settlement relates to charges for equipment and about a million dollars for copies and maintenance. A methodology, based on the statistically determined audit results and usage of specific IKON accounts during this timeframe, will be used to determine a settlement disbursement amount for each IKON account. Public agencies and some non-profits will receive a communication from Enterprise Services if they are a recipient of a portion of the settlement.
The department's Accounts Payable office will be making a one-time, lump-sum disbursement to each agency on the behalf of Enterprise Services Master Contracts and Consulting Program. Each payment will reference the disbursement amount for each of the agencies' IKON accounts numbers.
Settlement amounts for each account will range from $100 – $140,000, with most being for less than $1,000. All settlement payments are final and non-negotiable. Enterprise Services expects to begin sending out settlement payments by May 15, 2013.
For a better understanding of the settlement, please see the original press release on the DES website. If you have any questions, please contact Kathy Lindsley, Enterprise Services Finance office, at Kathy.lindsley@des.wa.gov or (360) 407-9244.
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The end of the fiscal year is fast approaching. The following deadlines have been established to allow the Enterprise Services Printing and Imaging program to complete the large volume of orders typically received during this period.
Print job deadlines:
- Press jobs: June 14
- Copy Center jobs: June 21
Print jobs that need to be billed by the June 30, 2013 fiscal year-end must be received by the customer, in their entirety, by June 28, 2013. Job requests submitted after these dates will be reviewed on a case-by-case basis to determine alternatives. Large or complex jobs that require outside services may need more time to complete.
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Please be sure that Form A21 or the purchase order is submitted by June 14, 2013 to ensure your PRTOnline ordering services are not interrupted.
Open requisitions need to be in place for each of these DES Printing services:
- PRTOnline catalog system
- Reoccurring envelope orders
- Fulfillment storage or print on demand/just in time
- Warrant/envelope storage
- Mail merge projects
If you have any questions, contact your Customer Service Representative (CSR) at (360) 570-5555 or email your new open requisition to printing@des.wa.gov.
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Enterprise Services will be upgrading the contract search functionality on our website on May 14, 2013. If you have bookmarked contract files that include a URL containing "http://www.ga.wa.gov/pca/," the bookmarks will no longer work after May 15. More detailed information will be provided in the May 10 Biweekly broadcast.
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The Glass Beads for Traffic Marking Paint contract (#00107) expires soon. The Enterprise Services Master Contracts and Consulting program is seeking feedback from contract users. Please use the online form for providing your feedback.
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As you may have seen/heard in earlier broadcasts or other forums, the Department of Enterprise Services (DES) is launching a single management fee rate and calculation for state master contracts.
Beginning July 1, 2013, state contract vendors will pay a quarterly management fee of .74 percent to the department on all contract sales. This model will replace all current fee schedules charged by DES for purchasing and contracting services, including the current Washington Cooperative Membership fee for local government entities.
The result is a streamlined rate model that eliminates a significant amount of administrative effort on behalf of master state contract users, including local government and qualifying non-profit entities. The model is transparent, fair and equitable for all.
How the process will work
DES has begun adding quarterly management fee language via amendment to any existing contracts, as necessary, and included in all new contracts. For contracts that already have a management fee, DES may adjust the management fee to reflect the .74 percent via an amendment.
DES is working with existing contractors to maintain their current pricing and negotiating any increases the contractors feel they must past through. Every calendar quarter, contractors are required to submit quarterly sales reports; the .74 percent management fee will be applied to the quarterly sales reports and DES will invoice the contractors directly.
The only thing DES will require from master contract users is a signed agreement, in accordance with RCW 39.34. DES is currently working on developing a simple agreement, which would need to be signed by all contract users (i.e. state agencies, institutions of higher education, political subdivisions, qualifying non-profit organization, and tribes). The goal is to have the agreement available on-line with the ability to agree by using a click-through process.
Next Steps for DES:
- Continue to amend existing contracts to include/revise the .74 percent management fee.
- Offering vendor education and outreach on the management fee model at the Eastside Vendor Forum on June 19, 2013 in Spokane, WA.
- Offering additional training for contractors on contract sales reporting and the management fee process.
- Communicating with all master contract users regarding the agreement that will need to be signed to continue to utilize state master contracts, in accordance with RCW 39.34.
For more information
Rate.Change@des.wa.gov
Customer Service (360) 407-2210
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Washington has signed Participating Addendums to join the WSCA Multifunctional Device (copier) Equipment and Related Software contract (#07912), competitively bid by the state of Nevada. This replaces contract #03706.
Washington will participate with six of the awarded vendors: Canon, KIP, Konica Minolta, Ricoh, Sharp and Xerox. (Please note, while Sharp is no longer on the Managed Print contract, the company does remain an awarded vendor on this contract.)
Each vendor has a Washington-specific pricing:
The contract is effective April 2, 2013 through June 30, 2014. The WSCA Copier contract is currently being rebid. Washington will participate as a key stakeholder, providing input from development to award. The rebid award should be in place by fall 2013, at which time we will transition to the new contract. To date, there are 32 participating states on the WSCA Copier contract, which reflects today’s current market pricing.
Questions?
Neva Peckham, DES contracts specialist, at Neva.peckham@des.wa.gov or (360) 407-9411.
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Statewide customers of the conveyance-maintenance master contract (#01507) should enjoy a smooth transition to the successor contract after DES Master Contracts and Consulting (MCC) extended the current contract.
Contract 01507 with vendor Kone Inc. will run concurrently with the contract resulting from the current IFB for the maintenance and repair of conveyances (elevators, escalators and moving walks), which MCC expects to post to WEBS this month.
The period of concurrence will occur while MCC monitors the transition and determines that any new contractor awarded in the IFB can carry the new contract forward with no breaks in service.
The decision to overlap contract terms was made for several reasons:
- It helps ensure the safety of the general public who might be endangered by unrepaired or faulty conveyances arising from breaks in contract service.
- It allows customers to bring in-process work to completion.
- It helps customers make a smooth transition to new contractor(s).
New contractors awarded through the IFB can use the transition period to:
- Assess the condition and service history of the inventory of conveyances around the state.
- Assemble appropriate parts and equipment.
- Plan with customers for scheduling of regular maintenance and special service needs.
Customer questions about the contract extension or the new contract should be directed to the solicitation coordinator, Bart Potter, at bart.potter@des.wa.gov or (360) 407-9431.
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Enterprise Holdings, the vehicle rental contractor on the WSCA-NASPO Vehicle Rental contract (#03710), has notified the state that effective March 6, 2013 the age requirement for renting ten-passenger vans (This includes the driver) has changed from age 18 to 21. Questions about this contract should be directed to Connie Stacy, DES contracts specialist, at Connie.Stacy@des.wa.gov or (360) 407-9403.
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Master Contracts and Consulting has begun the development of a Court Reporter and Transcription Services contract. Stakeholders and evaluation committee members are needed. Potential users of this commodity are encouraged to contact Steve Hatfield, DES contracts specialist, at steve.hatfield@des.wa.gov or (360) 407-9276.
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Master Contracts and Consulting has begun development of a Temporary Personnel contract. Stakeholders and evaluation committee members are needed. Potential users of this commodity are encouraged to contact Steve Hatfield, DES contracts specialist, at steve.hatfield@des.wa.gov or (360) 407-9276.
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April 4, 2013
Update on Single Purchase Requisition Policy
The new Enterprise Services Delegation of Authority policy (DES-090-00) provides an interim level of delegated authority to agencies based on their size and the type of procurement. We’ve received a lot of questions about how this impacts the single purchase requests.
With Procurement Reform, agencies now have more authority and flexibility to conduct their own procurements. The expectation is that state agencies will build the necessary capacity and skills to move to procurement self sufficiency.
We recognize that it will take time for agencies to build the capacity and skills needed to conduct single purchase acquisitions. The Enterprise Services Master Contracts and Consulting program will continue to offer help with these procurements, with the goal of helping agencies to become self sufficient. All requests will be responded to in the order in which they are received. The program will notify you upon receipt of a request and discuss roles, responsibilities and timelines for completing the request.
If the purchase is for an amount above the agency’s delegated authority but the staff has the skills and capacity to procure the good or service, the agency should follow the protocol for Additional Delegated Authority requests. For repeat or similar requests, agencies should submit a broad request for additional authority from Enterprise Services to avoid having to make numerous requests.
Enterprise Services is working with micro and small agencies on how to best meet their immediate needs, and those beyond July 1, 2013, when medium and large agencies will be responsible for conducting single purchase procurements. Micro and small agencies (as defined in the policy under General Delegated Authority), will continue to follow the protocol in DES Policy #090-00.
Enterprise Services Contracts & Legal Services Division is here to help guide all agencies through these processes to ensure a successful transition.
For more information
Contact Christine Warnock, DES Chief Procurement Officer, at (360) 407-9398 or christine.warnock@des.wa.gov.
Master Contracts Fee Change
Rates and fees for the use of state master contracts are complicated. The current fee schedule has five basic fee types with varying percentages and tiers, creating at least 12 possible fees for master contracts including the State Purchasing Cooperative Membership Fee program. Not only is it confusing, it is difficult to manage and audit. It also does not encourage the use of enterprise contracts.
To simplify this, Enterprise Services is adopting a single vendor management fee model for all contracting activity. There will be no variable percentages and tiers. The new fee model will be transparent, fair and equitable for all. There will no longer be a requirement for local government and qualifying non-profit entities to pay an annual membership fee to use state contracts beginning July 1, 2013.
Any Washington political subdivision, tribal entity and qualifying non-profit organization will be able to use state contracts without paying an annual membership fee. We are working with current State Purchasing Cooperative members to help us determine the most efficient process to manage our future engagement, minimizing paperwork and taking advantage of available technology.
The State Purchasing Cooperative has allowed political subdivisions, tribal entities and non-profit organizations to save millions of dollars by pooling their purchases through high-value state contracts. This new model increases the value by eliminating the annual membership fee and creates efficiencies in the administrative process.
We will keep you informed of progress toward the new model, which will include instructions to continue use of state master contracts.
For more information:
Howard Cox
(360)407-9283
Howard.cox@des.wa.gov
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To meet fiscal year-end delivery and invoicing requirements, Correctional Industries, the contractor on the Furniture contract (#14393), has identified the following order cut-off dates for delivery by June 30, 2013:
- Standard/60-day – April 29, 2013
- Standard/30-day (Stratus and Neutral Posture seating only) – May 30, 2013
- Fast fulfillment/7-day – June 21, 2013
After these dates, Correctional Industries will review requests and accept orders based on the type of product and quantity.
Please call your account executive or contact customer service at 1 (800) 628-4738.
If you have any contract questions, please contact Jennifer Burbage, DES contracts specialist, at (360) 407-9422 or jennifer.burbage@des.wa.gov.
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The Paper Bags contract (#01608) with West Coast Paper Solutions expires May 11, 2013 and will not be replaced. The contract primarily supplied liquor bags to the state Liquor Control Board.
With conversion to the private sale of bottled liquor in Washington and the closure of all state-run liquor stores in 2012, this contract is no longer needed. The remaining line of grocery bags has been added to the Food Umbrella contract (#06006 – see Category ‘C’ Food Service Disposables with Unisource Corp.). Please contact Connie Stacy, DES contracts specialist, at (360) 407-9403, or connie.stacy@des.wa.gov if you have any questions about this contract.
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The fully refundable Airfare contract (#00310) with Alaska Airlines and Horizon Airlines has been extended for 90 days, through June 30, 2013. Fares, which are unchanged, have been loaded into the reservation system and must be purchased by June 30, with travel to be conducted by July 31, 2013.
Alaska has requested a rebid of this contract due to fare increases. The company has agreed to the short extension to allow adequate time for a contract rebid. The state of Washington is also considering joining Oregon’s WSCA/NASPO contract recently awarded to Southwest Airlines at a discount off public fare pricing (including both refundable and non-refundable). More information about the airfare contract will be provided soon. If you would like to be a part of the upcoming stakeholder survey, analysis or rebid work, or have any contract questions, please contact Connie Stacy, DES contracts specialist, at (360) 407-9403, or connie.stacy@des.wa.gov.
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In an effort to streamline the contracting process, eliminate confusion, and create consistency, Enterprise Services will begin using one standard cost recovery structure.
The structure we will be using is a management fee rate and calculation applied to state master contracts.
Beginning July 1, 2013, state contract vendors will pay a quarterly management fee of .74 percent to the department on all contract sales.
This model will replace all current fee schedules charged by Enterprise Services for purchasing and contracting services, such as the Purchasing Administrative Fee, single acquisition fees, Purchase Order related fees, vehicle and janitorial services fees, and the Washington State Cooperative Membership fee.
Quarterly management fee language will be added via amendment to any existing contracts, as necessary, and included in all new contracts. The department will begin amending current contracts (in phases) later in March. We will continue to post any contract changes.
DES will be offering vendor training on these changes, including usage reporting, at the vendor education events to be held on April 2, 2013 and June 19, 2013.
If you have any questions or receive an inquiry from a vendor, please contact us at the e-mail or phone number below.
For more information
Rate.Change@des.wa.gov
Customer Service (360) 407-2210
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Category two of the Survey and Data Collection Services contract (#01111) has been suspended pending a review by Enterprise Services. Please do not place any service requests for this category until further notice. Category two is for surveys that are not part of the Behavioral Risk Factors Surveillance System. If you have any questions about this contract, please contact Marci Disken, DES contracts specialist, at (360) 407-9405 or marci.disken@des.wa.gov
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The portable Oxygen Unit contract (#07309) has been extended for an additional one-year term effective May 01, 2013 through April 30, 2014. If you have any questions about this contract, please contact Tim Shay, DES contracts specialist, at tim.shay@des.wa.gov or (360) 407-9410.
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The Universal Fleet Card Services contract (#06507) with Comdata Corporation has been extended to allow for a transition to the new Commercial Card Solutions contract (#00612). Bid responses for #00612 are currently being evaluated. If you have questions regarding the new Commercial Card Solutions contract #00612, please contact Cathy Moxley, DES contracts consultant, at (360) 407-9434 or cathy.moxley@des.wa.gov.
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Enterprise Services Surplus Operations currently has a large supply of used pallet racking available to state agencies, cities, counties, school districts and other government entities.
Below is a list of what is available and the cost:
- 18’ uprights (ct. 75) $125 each
- 16’ uprights (ct. 160) $125 each
- 8’ crossbeams (ct. 250) $60 each
- 9’ crossbeams (ct. 390) $60 each
- Grates (ct. 600) $20 each
Surplus Operations also has many used items, mostly furniture, available for free to state agencies cities, counties and school districts. The items can be viewed here.
For more information, please contact Jonathan Franklin, DES Surplus Operations sales supervisor, at (360) 407-1908.
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The 2012 fourth quarter state purchasing card rebates have been posted on the contract (#03907) web page. The state purchasing card is a type of charge card that offers streamlined purchasing and substantial quarterly rebates based on volume spent and prompt bill payment. Public agencies using the purchasing card earned more than $860,000 worth of rebates in the 2012 fourth quarter. The charge card is different than a credit card because it has to be paid in full each month. Questions about the rebates or the purchasing card contract should be directed to Kathie Collins, DES contracts specialist, at kathie.collins@des.wa.gov or (360) 407-9409.
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Enterprise Services expects to collect about $114,563 in excess Purchasing Card administrative fees for 2012, so the department will refund customer agencies. The amount collected for 2012 is over and above what it costs Enterprise Services to manage the Purchasing Card program, so the excess will be divided among contract users on a proportional basis based on each agency’s contract spending. The money will be distributed to agencies by March 31, 2013. Questions about the distribution or the Purchasing Card contract, should be directed to Kathie Collins, DES contracts specialist, at kathie.collins@des.wa.gov or (360) 407-9409.
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The Evidentiary Breath Test Equipment contract (#08708) has been extended for an additional one-year term, effective April 22, 2013 through April 21, 2014. If you have any questions about this contract, please contact Tim Shay, DES contracts specialist, at tim.shay@des.wa.gov or (360) 407-9410.
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New pricing will go into effect March 1 on the Vegetation Management contract (#04611). For new pricing information, go to the contract page and choose Pricing & Ordering Information. Both Wilbur-Ellis and Crop Production Services (CPS) are now offering Esplanade. Also, CPS will no longer be offering the herbicides Aquamaster or Mad Dog. Aquamaster will remain on contract until current supplies are depleted and then be replaced by Roundup Custom. Razor Pro will be the suggested replacement for Mad Dog. If you have questions about this contract, please contact Melanie Williams, DES contracts specialist, at (360) 407-9399 or Melanie.williams@des.wa.gov.
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New pricing is now available on the Waterborne Traffic Marking Paint contract (#07609). Ennis Paint, Inc. has offered a voluntary price reduction on white and yellow standard paint. For new pricing information, go to the contract page and choose Pricing & Ordering Information. If you have questions about this contract, please contact Melanie Williams, DES contracts specialist, at (360) 407-9399 or Melanie.williams@des.wa.gov.
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The Document Recovery Services and Facility Mitigation contract expires May 14, 2013. Enterprise Services is seeking customer feedback prior to extending the contract. Please submit your comments using the online vendor feedback form. Feedback is due by April 1, 2013. If you have any questions about this contract, please contact Melanie Williams, DES contracts specialist, at (360) 407-9399 or Melanie.williams@des.wa.gov.
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A new Solvent Traffic Marking Paint contract (#01312) was recently awarded to Ennis Paint, Inc., replacing contract #07706. The new contract will be available for use March 1, 2013. For more information, please contact Melanie Williams, DES contracts specialist, at (360) 407-9399 or Melanie.williams@des.wa.gov.
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The Vehicle Lifts and Associated Garage Equipment contract (#06405) has been extended to its maximum term date of March 31, 2015, or until a replacement contract is finalized, which ever comes first. If you have any feedback on the existing contract, please use the online feedback form. If you have any questions about this contract, please contact Steve Hatfield, DES contracts specialist at steve.hatfield@des.wa.gov or (360) 407-9276.
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A public hearing on proposed rules for debarment of vendors is set for 8 a.m. March 18. The hearing will be held in the presentation room of the 1500 Jefferson Street building in Olympia. Directions and parking information is available here.
To submit comments on the proposed rules, use the online form. The deadline for submitting comments is March 17, 2013.
A new state law (Chapter 39.26 RCW) that changes how the state conducts procurement and contracting took effect Jan. 1, 2013. All state procurements and contracts are governed by the new law. As part of this, Enterprise Services is required to establish a debarment process by rule.
More information about the debarment rule-making process is available here.
If you are interested in following or participating in this rule-making activity, please send an email to rules@des.wa.gov and include "debarment rules interested party" in the subject line. You will be added to the rulemaking mailng list and receive future notifications and updates.
What: Public hearing on proposed rules for debarment of vendors
When: 8 a.m., March 18
Where: Presentation room, 1500 Jefferson Street building in Olympia
Rulemaking Inquiries
Jack Zeigler, DES Policy and Rules Manager
jack.zeigler@des.wa.gov, (360) 407-9209
Scott Blonien, Risk Management
scott.blonien@des.wa.gov, (360) 407-8568
Media Inquiries
Jim Erskine, Communications Office
jim.erskine@des.wa.gov, (360) 407-9212
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The Fire Alarm Testing Services, for state institutions, contract (#05707) is scheduled to be extended for a one-year period on March 29, 2013 with Simplex-Grinnell, Point Monitor Corporation and Fire Protection Specialists. Enterprise Services is seeking feedback about the contract vendors. Feedback is due by March 15, 2013. Your input assists us in assessing the overall value of the current contract. Please submit your comments electronically using the online vendor feedback form. If you have any questions about the contract or the feedback, contact Kevyn L. Davidson, DES contracts specialist, at Kevyn.davidson@des.wa.gov or (360) 407-9413.
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The Impact Attenuators (crash cushion) contract (#02311) expires July 25, 2013. Enterprise Services is seeking user feedback, to help us determine whether to extend this contract or to rebid it. Please submit your comments electronically using the online vendor feedback form. If you have questions about this contract, please contact Glen McNeill, DES contracts specialist, at (360) 904-9417 or glen.mcneill@des.wa.gov.
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The Fencing Materials, and related products, contract (#02609) expires August 26, 2013. Enterprise Services is seeking user feedback to help determine whether to extend this contract or to rebid it. Please submit your comments using the online vendor feedback form. If you have questions about this contract, please contact Glen McNeill, DES contracts specialist, at (360) 904-9417 or glen.mcneill@des.wa.gov.
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The Culverts, Corrugated Polyethylene Pipe contract (#05909) expires October 22, 2013. Enterprise Services is seeking user feedback to help us determine whether to extend this contract or to rebid it. Please use our online vendor feedback form. If you have questions about this contract, please contact Glen McNeill, DES contracts specialist, at (360) 904-9417 or glen.mcneill@des.wa.gov.
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The Lamps and Ballasts contract (#07510) expires October 27, 2013. Enterprise Services is seeking user feedback to help us determine whether to extend this contract or to rebid it. Please use our online feedback form. If you have questions about this contract, please contact Glen McNeill, DES contracts specialist, at (360) 904-9417 or glen.mcneill@des.wa.gov.
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The Gases, specialty and industrial, contract (#04209) expires October 31, 2013. Enterprise Services is seeking feedback from contract users to help with the decision on whether to extend this contract or to rebid it. Please use our online vendor feedback form. If you have questions about this contract, please contact Glen McNeill, DES contracts specialist, at (360) 904-9417 or glen.mcneill@des.wa.gov.
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The Generator Set Preventative Maintenance and Repair contract (#03512) went into effect August 15, 2012 and has been favorably received by a wide array of customers, including Cowlitz County, City of Tacoma, Woodland Park Zoo, Harborview Medical Center and the City of Bellevue.
There are already over 100 generator sets under the state’s preventative maintenance contract and the list keeps growing monthly.
For further information about this contract, contact Corey Larson, DES contracts specialist, at (360) 407-9407 or corey.larson@des.wa.gov.
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The Traffic Signal Standards contract (#08209) has been terminated. The state will rebid a replacement contract in the coming months. In the meantime, customers should follow standard competitive procurement processes or direct-buy processes if under $10,000. If you have any or questions about the rebid, contact Nathan Hayes, DES contracts specialist, at (360) 407-8236 or Nathan.hayes@des.wa.gov.
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Two new products – Opensight™, a type of herbicide, and W.E.B. oil (forestry oil), a highly refined mineral oil used as a diluting agent in herbicides – are now available from Wilbur-Ellis through the Vegetation Management contract (#04611). Opensight is also now available from Crop Production Services Inc., the other contract vendor. Pricing information is available on contract webpage. For more information about this contract, contact Melanie Williams, DES contracts specialist, at (360) 407-9399 or Melanie.williams@des.wa.gov.
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The Fertilizers contract (#00111) expires May 22, 2013. Enterprise Services is seeking customer feedback prior to extending the contract. Please submit your comments using the online vendor feedback form. Feedback is due by April 1, 2013. If you have any questions about this contract, please contact Melanie Williams, DES contracts specialist, at (360) 407-9399 or Melanie.williams@des.wa.gov.
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Agencies are reminded that any requirement for disposable medical examination gloves should be obtained from Hospital and Medical Gloves contract (#05311). A full line of latex, vinyl and nitrile gloves, including powder free and sterile, are available at deeply discounted prices. While other Enterprise Services master contracts offer gloves, only Contract 05311 offers ones that are medical grade. If you have any questions about this contract, contact Connie Stacy, DES contracts specialist, at Connie.Stacy@des.wa.gov.
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Consolidated Mail Services has updated mailstops for Enterprise Services and Consolidated Technology Services divisions and programs located in the 1500 Jefferson Building in Olympia. The updated mailstops, along with mailstops for all state agencies, can be found online. For more information, contact CMS Customer Service at (360) 664-9507.
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A new Vehicle Glass Repair/Replacement contract (#08212) was recently awarded, replacing contract #09506. The new contract has some major changes, including regional awards, multiple vendors per region, shorter wait times for service and more. For more information, please contact Steve Hatfield, DES contracts specialist, at (360) 407-9276 or steve.hatfield@des.wa.gov.
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A new Fish Hatchery Pharmaceuticals contract (#08112) will be available February 15, 2013, replacing the current one (#07206). More information will be posted on the new contract webpage after it becomes active, but basic information is available now. If you have questions about either of these contracts, please contact Melanie Williams, DES contracts specialist, at (360) 407-9399 or melanie.williams@des.wa.gov.
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As a result of a legal settlement, a surcharge may be added starting January 27, 2013 to certain purchasing card transactions. More information about the surcharge is available on the purchasing card web page. If you have additional questions, contact Neva Peckham, DES contracts specialist, at neva.peckham@des.wa.gov or (360) 407-9411.
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Past Bulletins
A new Variable Message Boards contract (#06212) will be available January 30, 2013, replacing the current one (#04106). More information will be posted on the new contract webpage after it becomes active, but basic information is available now. If you have questions about either of these contracts, please contact Nathan Hayes, DES contracts specialist, at (360) 407-8236 or nathan.hayes@des.wa.gov.
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A new Intelligent Transportation Systems contract (#02612), which supplements the existing Intelligent Transportation Systems contract (#03709), is now available. These contracts will run concurrently. Both are now available for use. If you have questions about these contracts, please contact Nathan Hayes, DES contracts specialist, at (360) 407-8236 or nathan.hayes@des.wa.gov.
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The Steel Light Standards and Components/Roadway Luminaires contract (#03207) expires June 10, 2013. DES is seeking feedback from users as it prepares to rebid this contract. Please use the online form for providing feedback. The deadline for feedback is February 1, 2013. If you have questions about this contract, please contact Nathan Hayes, DES contracts specialist, at (360) 407-8236 or nathan.hayes@des.wa.gov.
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New pricing and ordering information is now available on the Highway Signal Flares contract (#06211), to reflect recent price changes. If you have questions about this contract, please contact Nathan Hayes, DES contracts specialist, at (360) 407-8236 or nathan.hayes@des.wa.gov.
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As part of a new law defining how the state conducts procurement and contracting, Enterprise Services is required to establish a debarment process by rule. Without this rule, the department director cannot debar vendors and affiliates for performance issues.
More information about the proposed rule is available on the Enterprise Services website.
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Public-sector customers can learn about the latest and greatest in the debt-collection industry and meet the state’s vendors on the new debt-collection contract at the Debt Fair, a workshop and open house, to be held at 10 a.m. on Jan. 10.
The event will be held in Room 2208 of the 1500 Jefferson Building in Olympia.
The state established a the contract (#02912) late last year to help state and other public accounts-receivable staff manage their debt collections for the best return to public coffers.
Contract users (state agencies and Washington State Purchasing Cooperative members) can choose a contractor based on the company's particular qualifications or the specific type of debt assigned for collection.
Information about the contract, including transitioning existing debt assignments from the previous contract, can be found here.
The Debt Fair program will begin with a brief overview of the contract, followed by an opportunity for contract vendors to introduce their companies and the services they provide.
After the brief formal program, customers and potential customers can meet informally with the contract vendors until noon.
Contract vendors taking part in the fair are:
- AllianceOne Receivables Inc. – The company, with state headquarters in Gig Harbor, scored highly for both legal debt collections and educational debt collections in bid evaluations. Contact: Kelly Bruette, kelly.bruette@allianceoneinc.com, (253) 620-2208.
- Collection Technology Inc. – CTi, based in Monterey Park, Calif., also earned high marks in educational debt and legal debt collections. Contact: Chris Van Dellen, cvandellen@collectiontechnology.com, (800) 743-4284, ext. 1400.
- Continental Service Group, Inc. (ConServe) – ConServe, headquartered in Fairport, N.Y., was awarded especially strong evaluations for collecting higher education debt, including federal Perkins Loans. Contact (Seattle): Debbie Youngquist, dyoungquist@conserve-arm.com, (800) 724-7500.
- Financial Asset Management Systems (FAMS) – The Atlanta-based company earned top marks for legal collections and also scored highly in higher education debt. Contact: Sharon Stickles, s.stickles@fams.net, (773) 763-0588.
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The Food umbrella contract (#06006) for produce and chilled, frozen, dried and bulk foods has been extended for a year. Here are the details:
- Produce products: The contract with Charlie’s Produce for western Washington and Spokane Produce for eastern Washington has been extended through January 31, 2014.
- Chilled/frozen/dried/bulk foods: The contract with Food Services of America (FSA) has been extended through March 20, 2014.
If you have any questions about this contract, please contact Kathie Collins, DES contracts specialist, at kathie.collins@des.wa.gov or (360) 407-9409.
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Several of the master contracts established to support the implementation of the federally-funded "Homeland Security" project for the state have been extended. Below is a summary of the contract extensions:
- Medical Kits, Autoinjectors: The Medical Kits and Autoinjectors contract (#01409) will be extended on May 22, 2013 for its final two-year term.
- X-Ray Imaging System: The X-Ray Imaging System contract (#02009) will be extended on May 19, 2013 for its final two-year term.
- Rescue Equipment: The Rescue Equipment contract (#02809) will be extended on June 1, 2013 for its final two-year term.
- Weather Station: The Weather Station contract (#02109) will be extended on June 18, 2013 for its final two-year term.
If you have questions about these or any other Homeland Security contracts, please contact Heidi Bohl, DES contracts specialist, at 360-407-9421 or Heidi.Bohl@des.wa.gov.
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The Office Furniture Systems contract (#04308), which is for ordering add-ons to existing systems, has been extended for an additional two-year term, effective January 2, 2013 through January 31, 2015. If you have any questions regarding this contract, please contact Jennifer Burbage, DES contracts specialist, at jennifer.burbage@des.wa.gov or (360) 407-9422.
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The Breast Pumps (and related accessories) contract (#01910) has been extended for an additional two-year term effective January 2, 2013 through January 17, 2015. If you have any questions regarding this contract please contact Tim l. Shay, DES contracts specialist, at tim.shay@des.wa.gov or (360) 407-9410.
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State property (mostly furniture) is now available for free to state agencies. It is available on a first-come, first-served basis and agencies may not place a “hold” on any item. The inventory can be viewed online at: https://fortress.wa.gov/ga/apps/SurplusStore/Store.aspx?type=Priority.
Customers are also welcome to inspect the items at the Surplus facility in Tumwater. An area has been set aside for these items at the facility.
This area is open:
- Tuesday - Friday 9 a.m. - noon and 12:30 p.m. - 4 p.m.
- Saturday 9 a.m. - 3 p.m.
Agencies must be signed up with Surplus Operations to take advantage of this offer. To sign up, contact Stacy Eaves at stacy.eaves@des.wa.gov or (360) 407-1915.
If you have any questions or need more information, please call Jonathan Franklin at (360) 407-1908.
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Archive
Biweekly Bulletin 2012 archive