Purchasing Biweekly Bulletin

Most recent

April 11, 2014

Ammunition price adjustment Feedback sought on Less-Lethal Munitions and Weapons
Integrated Pest Management Vendor Forums WSCA-NASPO extends contract for Auto External Defibrillators
Recycling Services (Electronics and Spent Light) contract extended one year Marine Waste Management Services contract extended two years
New product added to Flooring Materials and Service contract Contract extension on the Rollers, Various Sizes contract
Correctional Industries identifies cut-off dates for furniture orders New master contract for Online Cloud Data Storage and Synchronization

 

Ammunition price adjustment

San Diego Police Equipment Co., Inc. is allowed a pass-through price adjustment on contract #03210 for ammunition. Updated pricing information is available to download on the contract portal page. Questions can be directed to Heidi Bohl, Enterprise Services Contracts Specialist, at (360) 407-9421.

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Feedback sought on Less-Lethal Munitions and Weapons

The Less-Lethal Munitions and Weapons contract (#06510) is scheduled to expire on December 9, 2014. Enterprise Services plans to extend it through December 2016. Please provide vendor and contract performance feedback by June 30, 2014 to help Enterprise Services best prepare the contract extension. For further information, please contact Heidi Bohl, Enterprise Services Contracts Specialist, at (360) 407-9421.

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Integrated Pest Management Vendor Forums

Enterprise Services is developing master contracts for Integrated Pest Management and will hold two vendor forums on both sides of the state. The Westside Vendor Forum will be held May 15 at 1:00 p.m. at Enterprise Services' Olympia headquarters. The forum will take place in the first floor Presentation Room at 1500 Jefferson St. SE. The Eastside Vendor Forum will be held on May 21 at 2:00 p.m. at the Spokane County Agricultural Center in rooms B and C. The address for the Eastside Vendor Forum is 222 N. Havana, Spokane, WA 99202. For more information or to RSVP to the either forum, please contact Corinna Cooper, Enterprise Services Contracts Consultant, at (360) 407-9420.

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WSCA-NASPO extends contract for Auto External Defibrillators

Oklahoma, the lead WSCA-NASPO state, has extended the current term of the Automatic External Defibrillator (AED) contract (#01710) for one year through March 31, 2015. Two additional years remain (through 2017) in the contract’s final term. Please contact Tim Shay with any questions at (360) 407-9410.

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Recycling Services (Electronics and Spent Light) contract extended one year

Recycling Services – Electronics & Spent Light contract (#09108) has been extended for a final year. The new expiration date is May 6, 2015. Preparation for the rebidding process will begin in late 2014. Customers interested in participating in the development of the solicitation, participating in the evaluation process, or in need of additional information should contact LeAnna Sandy, Enterprise Services Contracts Specialist, at (360) 407-9408.

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Marine Waste Management Services contract extended two years

The Marine Waste Management Services contract (#01110) has been extended for its final two-year term. The new expiration date is July 31, 2016. Preparation for the rebidding process will begin near the end of the term. Customers interested in participating in the development of the solicitation, participating in the evaluation process, or in need of additional information should contact LeAnna Sandy, Enterprise Services Contracts Specialist, at(360) 407-9408.

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New product added to Flooring Materials and Service contract

Effective April 2, 2014, Johnsonite Freedom Tile is available on the Flooring Materials and Services contract (#00710). For additional information, contact Melanie Williams, Contracts Specialist at (360) 407-9405.

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Contract extension on the Rollers, Various Sizes contract

The Rollers, Various Sizes contract (#03412) has been extended through June 25, 2016. Questions about the contract can be directed to Customer Service at (360) 407-2210.

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Correctional Industries identifies cut-off dates for furniture orders

In order to meet fiscal year-end delivery and invoicing requirements, Correctional Industries (contract #14393) has announced cut-off dates for furniture deliveries that need to be received by June 30th, 2014. The order cut-off dates are as follows:

  • Standard/60–day – April 30, 2014
  • Standard/30–day* – May 30, 2014 *(Stratus and Neutral Posture Seating only.)
  • Standard/15–day – June 13, 2014
  • Fast Fulfillment/7–day – June 20, 2014

After these dates, Correctional Industries will review requests and accept orders based on the type of product and quantity. For more information, contact your Account Executive.

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New master contract for Online Cloud Data Storage and Synchronization

Enterprise Services and the Office of the Chief Information Officer (OCIO) are pleased to announce a new master contract for online cloud data storage and synchronization. The successful vendor is box.com through the reseller cloudPWR. These entities provide secure online data and file storage in the cloud. The great benefit of this contract is the ability to store and share files across the Internet with anyone. Customers no longer have to worry about being on the same network. An in-person demonstration is being planned in Olympia. In the meantime, the contract, price sheet, and vendor contact information are available on the Enterprise Services website.

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Special Broadcast - April 7, 2014

WebEx on April 15 to discuss retirement of old elevator-maintenance contract

State Contract #01507 for conveyance-maintenance services is still in place … but don’t get used to it. Enterprise Services has established a firm date of Oct. 31, 2014, for termination of the contract.

The state has been operating the old contract concurrently with its successor, Contract #00713, since last October. That arrangement has only a few months left to run: Contract #01507 will be amended to set July 1, 2014, as an interim cutoff date for work under the old contract, with October 31 as the absolute final date.

Transition to the new contract and use of the old one until it expires will be the main subjects of a WebEx training at 2 p.m. April 15.

To join the online meeting:

  1. Go here.
  2. If requested, enter your name and email address.
  3. If a password is required, enter the meeting password: Transition1.
  4. Click "Join."

Conveyance customers should keep an eye on the interim cutoff date of July 1:

  • Any new work agreements under 01507 struck between April 4 and July 1 should be for short-term or emergency work only and should have a clear end date no later than October 31.
  • After July 1, any new conveyance work opportunities must be advertised for bid under the new contract.

Rather than being limited to one contract vendor, users in state agencies and political subdivisions – cities, counties, special districts, and colleges and universities -- have the authority under the new contract to solicit bids, evaluate responses and award work to a winning bidder from among two or in some cases three vendors.

In short: Local users will perform the solicitations, rather than the state.

The state awarded to three contractors in a first-tier bidding process in 2013. The first tier established not-to-exceed pricing for each vendor for four categories of conveyance technicians. Bidders may propose lower pricing, but not higher, in their responses to a second-tier solicitation.

Users statewide have two vendors – Kone Inc. and Otis Elevator – to compete for conveyance-maintenance work at the local level. Eltec Systems offers a third potential bidder for customers in King and Snohomish counties.

For questions about the new contract or service under the old contract, or about the WebEx training, contact Breann Aggers at (360) 407-9416.

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March 28, 2014

New contract for Air Charter Services, Fixed and Rotary Wing Aircraft Cost adjustment to the Vegetation Management contract
New Digital Communication Solutions Contract  

 

New contract for Air Charter Services, Fixed and Rotary Wing Aircraft

Effective May 1, 2014, contract #04413 for air charter services will replace contract #02407. The departments of Natural Resources and Fish and Wildlife were instrumental in the development of the new contract. The contract has been awarded to 25 vendors in three service categories: fixed wing, fixed and rotary wing, and rotary wing. Vendors include two women-owned businesses, two veteran-owned businesses and several small businesses. Compared to the previous contract, airport locations and service options more than doubled. Please see the contract portal page for award specifics. For more information, please contact Connie Stacy, Enterprise Services Contract Specialist, at (360) 407-9403.

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Cost adjustment to the Vegetation Management contract

Beginning March 21, 2014, Crop Production Services has been allowed a pass-through cost adjustment on the Vegetation Management contract (#04611 ). For new pricing information, visit the contract page and choose Pricing & Ordering Information. Both vendors have added products in response to a Department of Transportation (DOT) request to test a blended herbicide material to potentially reduce the use of plastic containers and cause less chemical exposure for DOT personnel. This process is only available to DOT, but potentially will be available to other customers in the future. The added products are Method 240 SL, Matrix SG, Escort and Rodeo.

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New Digital Communication Solutions Contract

DES has awarded a new contract (#01313) for Digital Communication Solutions. This new contract will allow customers the ability to automatically and proactively manage various forms of communication in a cloud-based environment. This solution is capable of managing multi-channel digital communications. For example: email, text messaging, social media posts, RSS feeds, and more in one complete system. You may view the contract either through the contract search tool or the DES Website.

The vendor (GovDelivery) will provide a free overview and in-person training on April 7 from 9 a.m. to 11 a.m. at the Labor & Industries building in room S119. The address is 7273 Linderson Avenue in Tumwater, Washington.

For those not able to attend the in-person training, a webinar demo will be held on April 9 from 8 a.m. to 9:30 a.m. Register for or join the webinar.

Questions may be directed to Neva Peckham at (360) 407-9411.

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March 17, 2014

Agencies to receive funds from excess purchasing card administrative fees New contract for household relocations effective May 1, 2014
Changes made to Weapons, Air Tasers and Electronic Incapacitation contract Protective Clothing and Equipment contract extended two years
Armored Car Services contract available Reminder: Travel Services Provider Forum on March 17
Feedback sought on Native Plants contract rebid Feedback on Hazardous Waste Handling and Disposal Services contract rebid

 

Agencies to receive funds from excess purchasing card administrative fees

Enterprise Services expects to receive $190,740 from US Bank in excess Purchasing Card administrative fees for 2013. The funds will be distributed to customer agencies by March 31, 2014. The administrative fees Enterprise Services receives each year on contract #03907 typically exceeds the cost of managing the Purchasing Card program. The extra funds are shared with customers. The funds will be divided among contract users on a proportional basis, based on each agency's 2013 contract spending. Questions about distribution or the Purchasing Card contract should be directed to Kathie Collins at (360) 407-9409.

View a detailed accounting of how those dollars are being disbursed.

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New contract for household relocations effective May 1, 2014

Effective May 1, 2014, a new contract (#01813) for household relocations will partially replace contract #06506. Contract #06506, which covers both household and office moves, expires on April 30 and is being rebid as two separate contracts. Office moves will eventually be placed under contract #08613, which is also planned to be effective May 1.The separation is due to household move services being regulated by the Washington Utilities and Transportation Commission, following a specific set of requirements.

A stakeholder team was instrumental in both the bid development and award of the new contract, resulting in a savings of approximately 10 percent. The contract (#01813) was awarded to two vendors per region, including two women-owned companies (Movher and Lile International). Please see the contract portal page for award specifics. This contract is different from the previous contract in that the contractors have been ranked within each region, based upon best value. Users must contact the contractor ranked #1 to see if they are able to meet their needs before proceeding to contractor #2.

For questions, please contact Connie Stacy, Enterprise Services Contract Specialist, at (360) 407-9403.

 

Changes made to Weapons, Air Tasers and Electronic Incapacitation contract

Karbon Arms, a contractor for electronic incapacitation devices, is no longer in business and will be removed from the Weapons, Air Tasers and Electronic Incapacitation contract (#02309) immediately. Proforce Law Enforcement will continue providing Taser International products. For additional information, please contact Heidi Bohl, Enterprise Services Contracts Specialist, at (360) 407-9421.

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Protective Clothing and Equipment contract extended two years

Aramsco, Inc.'s portion of the Protective Clothing and Equipment contract (#04609) has been extended for two years. The new expiration date is April 25, 2016. The Bauer Compressors, Inc. portion will not be extended owing to customer request and no sales. For additional information, please contact Heidi Bohl, Enterprise Services Contracts Specialist, at (360) 407-9421.

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Armored Car Services contract available

Loomis Armored is currently the only vendor in the prequalified vendor pool for the Armored Car Services contract (#01013), a two-tiered contract. Purchasers can submit the Work Order Request (WOR) form directly to Loomis Armored. Details on how to use this contract are explained in the User Guide included in the Pricing and Ordering Information, and also listed under the Frequently Asked Questions on the contract's portal page. This process will change if more vendors are added to the prequalified vendor pool during the open enrollment period. For additional information, please contact Heidi Bohl, Enterprise Services Contracts Specialist, at (360) 407-9421.

 

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Reminder: Travel Services Provider Forum on March 17

People who facilitate travel for their organization are encouraged to attend an upcoming Travel Services Provider Forum. The purpose of the forum is to provide a marketing opportunity for contracted travel agencies — specifically those on the recently awarded Agent Assisted and Internet Based Travel Services contract (#01913), as well as Enterprise Vehicle Rental, Alaska Airlines and Southwest Airlines.

Demonstrations of online booking systems and a question and answer session will be included. The forum is not intended to be a training session on state policy or travel regulations, though members of the state's travel team will be in attendance.

Enterprise Services is hosting the event, which is scheduled for March 17 from 1:00 to 4:00 p.m. at Enterprise Services' Olympia headquarters. The forum will take place in the first floor Presentation Room at 1500 Jefferson St. SE.

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Feedback sought on Native Plants contract rebid

The Native Plants contract (#02510) is scheduled to expire on Aug. 31, 2014. The contract rebid process has started with research among the customer base and the vendor community. Enterprise Services is seeking customer feedback using the Vendor and Contract Report Card through April 30. All customers are asked to provide feedback because it is critical to the rebid process. Customers who feel the current contract does not meet their needs or who would like to participate in the Stakeholder Committee are encouraged to contact LeAnna Sandy at (360) 407-9408.

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Feedback on Hazardous Waste Handling and Disposal Services contract rebid

The Hazardous Waste Handling and Disposal Services contract (#03505) is scheduled to expire on June 30, 2015. Owing to the complexity of the service, the rebid timeline is approximately 12 months. The contract rebid process has begun with research with the customer base. Enterprise Services is seeking customer feedback using the Vendor and Contract Report Card through April 30. Any and all customers are requested to provide their feedback, as it is critical to the rebid process. Customers interested in being a member of the Stakeholder Committee are asked to contact Cathy Moxley at (360) 407-9434.

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March 3, 2014

Fleet Card contract transition update New product added to Flooring Materials and Services contract
Financial and Audit Services contract awarded Feedback sought on Snow and Ice Control Products contract
Vegetation Management contract allowed cost adjustment Feedback sought on Front Loaders contract extension
Feedback sought on Rollers, Various Sizes contract extension Feedback sought on Incident Response Trucks contract extension
Feedback sought on Test Fishing Charter Services contract extension Feedback sought on Scrap Metal Collection and Recycling contract extension
Master contract awarded for Inmate Transport Vehicles Feedback sought on possible extension for Snow Plows and Assemblies contract
Feedback and stakeholder participation sought for rebid of Fresh Bakery contract Feedback sought on Process Services contract extension
Feedback sought on Survey/Data Collection Services contract extension Enhancements to Communications Real Time Translation Services (CART) contract
Correctional Industries continues partnership with Ebony Office Interiors Feedback period extended on rebid of Fuel Tanks and Equipment contract
Interest sought in possible mobile and rotary filing system contract  

 

Fleet Card contract transition update

The Comdata Fleet Card Contract (#06507) has been extended through August 31, 2014 to allow time for a phased customer transition from Comdata Corporation to Voyager, the recently awarded contractor on the new contract (#00612).

As the transition from Comdata to Voyager progresses, it is helpful to know the following:

  • Comdata will keep all customer information in their database for 1 year after the contract expires. Customers needing access to their information longer than 1 year should contact Comdata to coordinate a records retention schedule.
  • Voyager is contacting customers to begin their transition plan. If you have not yet heard from Voyager, they may not have your current contact information. It is suggested you contact Mark Hess to begin your transition plan.
  • Customers are encouraged to run a Comdata report identifying commonly used merchants. Voyager will use the reports to sign up merchants that currently do not accept Voyager cards.

Questions can be directed to either Cathy Moxley at (360) 407-9434, or to Kathie Collins at (360) 407-9409.

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New product added to Flooring Materials and Services contract

Effective February 24, 2014, Masland Contract Flooring standard backing is available on the Flooring Materials and Services contract (#00710). For additional information, contact Melanie Williams, Enterprise Services Contract Specialist, at (360) 407-9399.

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Financial and Audit Services contract awarded

A contract has been awarded in the rebid of the Financial and Audit Services contract — previously under the CPA and Financial Services contract. The new contract (#05913) will be effective March 12, 2014 and will be available on Enterprise Services Contract portal page at that time. A customer user guide for the new process and template forms will also be available. Rebids of other professional consulting categories will follow in the months to come. Questions can be directed to Marci Disken, Enterprise Services Contracts Specialist, at (360) 407-9405.

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Feedback sought on Snow and Ice Control Products contract

The Snow and Ice Control Products Contract (#02708) is scheduled to expire on June 30, 2014. This contract has reached its maximum term and must be rebid. Enterprise Services is seeking customer feedback through the Vendor and Contract Report Card. Please provide feedback by March 31. For questions or information, contact Melanie Williams at (360) 407-9399.

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Vegetation Management contract allowed cost adjustment

Beginning March 1, 2014, Wilbur Ellis Co. is allowed a pass-through cost adjustment on the Vegetation Management contract (#04611). For new pricing, go to the contract page and choose Pricing and Ordering Information. Owing to the ongoing nationwide shortage of Dicamba, the vendor will substitute Vanquish for Dicamba HD and Weedmaster for Rangestar. Neutralize OH is only available while supplies last.

 

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Feedback sought on Front Loaders contract extension

The Front Loaders contract (#16904) is scheduled to expire on June 14, 2014. Please provide contract feedback by March 28. For further information, please contact Stuart Sherman, Enterprise Services Contracts Specialist, at (360) 407-8979.

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Feedback sought on Rollers, Various Sizes contract extension

The Rollers, Various Sizes contract (#03412) is scheduled to expire on June 25, 2014. Please provide contract feedback by March 28. For further information, please contact Stuart Sherman, Enterprise Services Contracts Specialist, at (360) 407-8979.

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Feedback sought on Incident Response Trucks contract extension

The Incident Response Trucks contract (#03410) is scheduled to expire on June 3, 2014. Please provide contract feedback by March 28. For further information, please contact Stuart Sherman, Enterprise Services Contracts Specialist, at (360) 407-8979.

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Feedback sought on Test Fishing Charter Services contract extension

The Test Fishing Charter Services contract (#02212) is scheduled to expire April 16, 2014. Enterprise Services is seeking customer feedback by March 13 using the Vendor and Contract Performance Feedback. Customers who feel the current contract does not meet their needs are encouraged to contact Jessica Smith at (360) 407-8408.

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Feedback sought on Scrap Metal Collection and Recycling contract extension

The Scrap Metal Collection and Recycling contract (#01509) is scheduled to expire May 31, 2014. Enterprise Services is seeking customer feedback by March 13 using the Vendor and Contract Performance Feedback. Customers who feel the current contract does not meet their needs are encouraged to contact Jessica Smith at (360) 407-8408.

 

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Master contract awarded for Inmate Transport Vehicles

Enterprise Services awarded a master contract for Inmate Transport Vehicles contract (#00614) on Feb. 25. This is the first master contract for Inmate Transport Vehicles. The Department of Corrections is anticipated to be the primary user, but the contract is available to all entities eligible for the service that have signed the Master Contracts Usage Agreement. View the contract's portal page. For further information, please contact Stuart Sherman, Enterprise Services Contracts Specialist, at (360) 407-8979.

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Feedback sought on possible extension for Snow Plows and Assemblies contract

The Snow Plows and Assemblies contract (#00910) is scheduled to expire on June 6, 2014. Please provide contract feedback by March 28. For further information, please contact Stuart Sherman, Enterprise Services Contracts Specialist, at (360) 407-8979.

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Feedback and stakeholder participation sought for rebid of Fresh Bakery contract

Category B for Fresh Bakery items under the Food Umbrella contract (#06006) is scheduled to expire on Jan. 31, 2015. The contract rebid process will begin promptly using customer and industry experts. Enterprise Services seeks stakeholder participation for the development of the solicitation and the resulting contract, as well as the bid evaluation. Please contact us if you are interested in participating. We also seek customer feedback on the current contract using the Vendor and Contract Report Card. Please respond by March 11. Customers who feel the current contract does not meet their needs are encouraged to contact Jessica Smith at (360) 407-8408.

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Feedback sought on Process Services contract extension

Process Service contract (#00810) is scheduled to expire June 30, 2014. Enterprise Services is seeking customer feedback by March 13 via the Vendor and Contract Report Card. Customers who feel the current contract does not meet their needs are encouraged to contact Jessica Smith at (360) 407-8408.

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Feedback sought on Survey/Data Collection Services contract extension

The Survey/ Data Collection Service contract (#01111) is scheduled to expire June 24, 2014. Enterprise Services is seeking customer feedback by March 13 via the Vendor and Contract Report Card. Customers who feel the current contract does not meet their needs are encouraged to contact Jessica Smith directly at (360) 407-8408.

 

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Enhancements to Communications Real Time Translation Services (CART) contract

The CART contract (#07010) has been extended from Feb. 21, 2014 through Feb. 20, 2015 with all current providers. As of Feb. 25, 2014, the state added Remote CART Services to this contract. Pricing for this additional service has been added to the Current Contract Information (CCI). A new procurement guide has been created to assist agencies with the use of the contract. There is also a new sample work order form that can be custom-tailored to an agency’s scope of work. Please watch for an announcement for a vendor forum for CART providers and customers later this spring. Comments and questions about this contract can be directed to Kevyn Davidson, Enterprise Services Contracts Specialist, at (360) 407-9413, or to Connie Stacy, Enterprise Services Contracts Specialist, at (360) 407-9403.

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Correctional Industries continues partnership with Ebony Office Interiors

Correctional Industries (CI) continues their partnership with Ebony Office Interiors (EOI). Authorized by CI, EOI works with customers to purchase Neutral Posture Task Intensive (NPS series) chairs through CI’s furniture contract (#14393). Ebony works directly with qualified customers and in coordination with CI account executives to facilitate purchases and provide the best NPS task chairs to fit customer needs.

View the NPS series task chair catalog. To contact Ebony directly, please contact Joe Small at (206) 762-1676. All orders continue to be issued to CI, with the notation that EOI assisted in the fitting and or specification of the chair.

The product represented by EOI is limited to NPS series task chairs. Please continue to contact your CI account executive for any other furniture needs. CI questions can be directed to Cameron Hood at (360) 725-9131. Additional contract questions can be directed to Jennifer Burbage at (360) 407-9422.

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Feedback period extended on rebid of Fuel Tanks and Equipment contract

The Fuel Tanks and Equipment contract (#00808) is scheduled to expire on June 30, 2014. The contract rebid process has started with research among the customer base and the vendor community. Enterprise Services is seeking customer feedback using the Vendor and Contract Report Card and has extended this feedback request through March 7. All customers are asked to provide feedback as it is critical to the rebid process. Customers who feel the current contract does not meet their needs are encouraged to contact LeAnna Sandy at (360) 407-9408.

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Interest sought in possible mobile and rotary filing system contract

The state of Washington is considering creating a master contract for mobile and rotary filing systems. Please share your interest in this type of contract and any potential spending amounts with Tim Shay, Enterprise Services Contracts Specialist, at (360) 407-9410.

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February 14, 2014

WebEx on Feb. 20 will look at first second-tier solicitation for elevators Toyota recalls Prius vehicles manufactured between March 2009 and Feb. 2014
Input sought on the need for heavy duty furniture New P-Card and Fleet Contract reaches finalization
Travel Services Provider Forum scheduled for March 17  

 

WebEx on Feb. 20 will look at first second-tier solicitation for elevators

The real-world experience of the first agency to conduct second-tier bidding for the state's new conveyance-maintenance contract will be the subject of a WebEx training at 10 a.m. Feb. 20.

Several solicitations are in progress — the Community Colleges of Spokane's (CCS) bid was the first to get to award. The second-tier process worked, and the training will look at what the state and the user learned from it.

The WebEx training will offer a chance to look at CCS's experience alongside the customizable template created by the state to help agencies and political subdivisions select contractors to maintain and repair their elevators, escalators, moving walks and other conveyances through State Contract #00713.

To join the online meeting:

  1. Go here.
  2. If requested, enter your name and email address.
  3. If a password is required, enter the meeting password: meeting1
  4. Click "Join".

To be sent an email with the above information, contact Bart Potter at (360) 407-9431.

With new solicitations for State Contract #00713 underway, the state is looking closely at how much longer it will operate #00713 concurrently with its predecessor, Contract #01507. Any new work requests at this time should be advertised under the umbrella of #00713 as the state transitions to the new contract's terms, conditions and processes.

Under the new contract, users statewide will have two vendors — Kone Inc. and Otis Elevator — to compete for conveyance-maintenance work at the local level. Eltec Systems will offer a third alternative for customers in King and Snohomish counties.

For questions about the new contract or continuing service under the old contract, or about the WebEx training, contact Bart Potter at (360) 407-9431.

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Toyota recalls Prius vehicles manufactured between March 2009 and Feb. 2014

On Feb. 12, 2014, Toyota announced a recall of certain Priuses manufactured between March 2009 and Feb. 2014. This recall does not affect the Prius V or Prius Plug In.

The recall pertains to the software that controls the hybrid system. The software could cause transistors to become damaged, warnings lights to go off, driving power to be reduced or the car to stop.

Toyota asks customers to contact the Toyota Customer Experience Center at (800) 331-4331 and supply them with the Vehicle Identification Number (VIN). Customers can also use the VIN number in Toyota's online Safety Recall and Service LookUp tool to see if their Prius vehicle is part of the recall.

Owners of affected vehicles are instructed to take their vehicle to a Toyota Service Center for a software upgrade.

For questions on Washington state vehicle contracts, please contact Steve Hatfield, Enterprise Services Contract Specialist, at (360) 407-9276.

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Input sought on the need for heavy duty furniture

A new trend for state psychiatric hospitals is the use of heavy furniture and/or furniture that can be anchored down and not used as a weapon. Enterprise Services would like to know if other agencies are interested in a heavy furniture contract. Please contact Jennifer Burbage, Enterprise Services Contract Specialist, with an explanation of your current or potential needs.

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New P-Card and Fleet Contract reaches finalization

Following the execution of the new WSCA-NASPO Commercial Card Solutions Master Pricing Agreement, the new Participating Addendum for Washington State has also been completed and approved for signature. That process should be finalized within the next few weeks.

The Comdata Fleet Card contract (#06507) is extended through Aug. 31, 2014 to give customers time to comfortably transition from Comdata Corporation to Voyager. Voyager is contacting state agencies and political subdivisions to activate a Fleet Card transition plan. Because contact lists may not be 100 percent accurate, U.S. Bank is asking customers who have not been contacted by one of their representatives to contact Mark Hess at (612) 436-6544. To prepare for the transition, customers are asked to create Comdata reports that show the number of cards they have, who they are issued to, what merchants they frequent, etc.

The Enterprise Services contract webpage will be updated as new contract documents and information becomes available. The updates should be complete by the end of February. Questions can be directed to Cathy Moxley, Enterprise Services Contract Specialist, at (360) 407-9434.

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Travel Services Provider Forum scheduled for March 17

People who facilitate travel for their organization are encouraged to attend an upcoming Travel Services Provider Forum. The purpose of the forum is to provide a marketing opportunity for contracted travel agencies – specifically those on the recently awarded Agent Assisted and Internet Based Travel Services contract (#01913), as well as Enterprise Vehicle Rental, Alaska Airlines and Southwest Airlines.

Demonstrations of online booking systems and a question and answer session will be included. The forum is not intended to be a training session on state policy or travel regulations, though members of the state's travel team will be in attendance.

Enterprise Services is hosting the event, which is scheduled for March 17 from 1:00 to 4:00 p.m. at Enterprise Services' Olympia headquarters. The forum will take place in the first floor Presentation Room at 1500 Jefferson St. SE.

If possible, please register in advance by emailing Alisha Ghanie. People who have not registered are welcome to attend.

 

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January 31, 2014

Feedback sought on Furniture Add-ons Systems contract Feedback sought on Marine Waste Management Services contract extension
Feedback sought on Fuel Tanks and Equipment contract rebid Institutional Furniture contract eliminated
Snow and Ice Control Products Vendor Forum scheduled for Feb. 11 in Olympia  

 

Feedback sought on Furniture Add-ons Systems contract

The Furniture Add-ons Systems contract #04308 is scheduled to expire on Jan. 31, 2015. This contract has reached its maximum term and must be rebid. Enterprise Services is seeking customer feedback through the Vendor and Contract Report Card. Please provide feedback by March 1, 2014. Customers who would like to participate as a stakeholder for the rebid process, or those who would like to provide information for the new contract should contact Jennifer Burbage at (360) 407-9422.

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Feedback sought on Marine Waste Management Services contract extension

Contract #01110 is scheduled to expire July 22, 2014. Enterprise Services is seeking customer feedback using the Vendor and Contract Report Card by Feb. 28. Customers who feel the current contract does not meet their needs are encouraged to contact LeAnna Sandy at (360) 407-9408.

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Feedback sought on Fuel Tanks and Equipment contract rebid

Contract #00808 is scheduled to expire on June 30, 2014. The contract rebid process will begin promptly through research with the customer base. Enterprise Services is seeking customer feedback using the Vendor and Contract Report Card by Feb. 14. Customers who feel the current contract does not meet their needs are encouraged to contact LeAnna Sandy at (360) 407-9408.

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Institutional Furniture contract eliminated

Based on a customer survey broadcasted Nov. 26, 2013, Enterprise Services Master Contracts and Consulting (MCC) will not extend or rebid the Institutional Furniture contract (#09309). The survey disclosed that a majority of customers do not want MCC to continue the contract, and that past sales have been minimal. Customers may choose to use their agency’s delegated authority to make purchases for Institutional Furniture. Questions may be directed to Jennifer Burbage at (360) 407-9422.

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Snow and Ice Control Products Vendor Forum scheduled for Feb. 11 in Olympia

In preparation of the rebid for the Snow and Ice Control Products contract (#02708), a vendor forum has been scheduled to give vendors an opportunity to learn about the new contract and provide feedback before the solicitation is posted. Customers are invited and encouraged to attend. Please RSVP to Melanie Williams at (360) 407-9399.

The forum is scheduled Feb. 11, 2014 from 8:30 to 11:30 a.m. at the Enterprise Services headquarters at 1500 Jefferson St., Olympia, Washington. View Parking information and directions.

Attendance via phone or webinar is available. Contact Melanie Williams for details.

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Special broadcast - January 24, 2014

U.S. Bank Purchasing Card Forum scheduled for Feb. 6 in Bellingham

The new WSCA-NASPO Commercial Card Solutions contract (#00612) went into effect Jan. 1, 2014.

The contract replaces two contracts (#03907 and #06507). U.S. Bank, the vendor for the new contract, will contact agencies regarding the transition to the new contract.

Information will also be available at U.S. Bank's Purchasing Card (P-Card) Forum. The event is scheduled for Thursday, Feb. 6 from 1:00 - 4:00 p.m. at the Whatcom Transit Authority Training Room in Bellingham, Washington.

Agenda items include:

  • Western States Contracting Alliance (WSCA) contract update
  • U.S. Bank Payment Plus
  • U.S. Bank Payment Analytics
  • U.S. Bank Accounts Payable VISA Optimization Analysis
  • U.S. Bank Access Online
  • Fraud prevention
  • A question and answer session

To register, contact Kevin Noren at kevin.noren@usbank.com.

Directions:

  • From I-5 in north Bellingham: take Exit 258 (the Bakerview Rd. exit) and turn east (from the south, this is a right turn) onto Bakerview Rd. Go straight about 3 miles to Bakerview Spur. Turn right onto Bakerview Spur. The Whatcom Transit Authority is a large white and blue building on the right. Parking is available anywhere in the parking lot. The entrance is on the south (far) end by the flagpole.

Please sign in at the reception desk. Attendees will be provided with a visitor badge.

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January 17, 2014

Lead-Free Zone Traffic Marking Paint Feedback sought on Non-Disposable Plastic Serving Ware contract
Feedback sought on Tractor with Loader and Backhoe contract extension Feedback sought on HVAC Parts contract
Feedback sought on Plumbing Supplies contract Contract for promotional items now available
Debt Collection Services contract amended for subcontracted services Feedback sought on Recycling Services (Electronics and Spent Light) contract
Feedback sought on Annual Fuel Station Inspection Services contract  

 

Lead-Free Zone Traffic Marking Paint

Ennis Paint, Inc., the vendor on the Solvent Traffic Marking Paint Contract (#01312), no longer produces any products containing leaded raw materials. This affects zone marking paint – a product that is not used by State of Washington agencies, but is used by a small number of entities through the Enterprise Services Master Contracts Use Agreement. There will be no impact on the performance of the lead-free alternatives. This change completes a nationwide movement by Ennis Paint, Inc. to remove the lead from all traffic materials for the benefit and safety of Ennis Paint, Inc. employees, customers and the environment.

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Feedback sought on Non-Disposable Plastic Serving Ware contract

The Non-Disposable Plastic Serving Ware contract (#07207) is scheduled to expire on May 30, 2014. This contract has reached its maximum term and must be rebid. Enterprise Services is seeking customer feedback through the Vendor and Contract Report Card. Please provide feedback by Feb. 1. Customers who feel the current contract does not meet their needs are encouraged to contact Jessica Smith, Enterprise Services Contract Specialist, at (360) 407-8408.

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Feedback sought on Tractor with Loader and Backhoe contract extension

Enterprise Services is seeking customer feedback on a pending 2-year extension of the Tractor with Loader and Backhoe contract (#00410). The current contract term will expire on April 25, 2014. Please use the online feedback form no later than Jan. 28, 2014, to provide feedback. On this form, please specify the performance period as the second quarter of 2012 to the first quarter of 2014. Questions may be directed to Corey Larson, Enterprise Services Contracts Specialist, at (360) 407-9407.

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Feedback sought on HVAC Parts contract

The HVAC Parts contract (#09109) expires June 4, 2014. Enterprise Services would like customer feedback before the program extends the contract. Customers who have used this contract are encouraged to use the online feedback form. Questions may be directed to Glen McNeill, Enterprise Services Contracts Specialist, at (360) 407-9417.

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Feedback sought on Plumbing Supplies contract

The Plumbing Supplies contract (#02910) expires June 21, 2014. Enterprise Services would like customer feedback before the program extends the contract. Customers who have used this contract are encouraged to use the online feedback form. Questions may be directed to Glen McNeill, Enterprise Services Contracts Specialist, at (360) 407-9417.

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Contract for promotional items now available

A contract (#00209) for promotional merchandise is now available to all state agencies and authorized parties to the Master Contracts Usage Agreement. The Washington State Lottery is the primary user of this contract. View details about this contract, including pricing and ordering information. Agencies looking for promotional items such as apparel and other miscellaneous items will find this contract to provide competitive pricing and a variety of solutions. Questions may be directed to Jennifer Burbage, Enterprise Services Contracts Specialist, at (360) 407-9422.

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Debt Collection Services contract amended for subcontracted services

Enterprise Services and contractor AllianceOne have amended the Debt Collection Services contract (#02912) by adding subcontracted services. The subcontractor is PMT Solutions Inc. of Bellevue, Washington. PMT is a certified minority and women owned business (certification number M3F9319820). AllianceOne and PMT Solutions are finalizing contractual details, but the process is moving forward and will be fully implemented by April 1, 2014. Questions may be directed to Michael Maverick, Enterprise Services Procurement Unit Manager, at (360) 407-9432.

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Feedback sought on Recycling Services (Electronics and Spent Light) contract

Contract #09108 is scheduled to expire on May 6, 2014. Enterprise Services is seeking customer feedback through the Vendor and Contract Report Card. Please provide feedback by Feb. 1. Customers who feel the current contract does not meet their needs are encouraged to call LeAnna Sandy, Enterprise Services Contract Specialist, at (360) 407-9408.

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Feedback sought on Annual Fuel Station Inspection Services contract

Contract #00211 is scheduled to expire on May15, 2014. Enterprise Services is seeking customer feedback through the Vendor and Contract Report Card by Feb. 28. Customers who feel the current contract does not meet their needs are encouraged to call LeAnna Sandy, Enterprise Services Contract Specialist, at (360) 407-9408.

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Special broadcast - January 15, 2014

Potential travel agency forum

Do you facilitate travel for your organization? Enterprise Services is considering hosting a travel agency forum in the spring of 2014 – if there is sufficient interest.

The purpose of the forum would be to provide the 37 travel agencies (recently awarded contract #01913) an opportunity to market themselves. Many of the contractors are new, and many are owned by veterans, minorities and women. Some of the eight new online booking providers would also be available to demonstrate their systems.

The forum is not intended to be a training session on state policy or travel regulations, though members of the State’s Travel Stakeholder Team may be in attendance.

People interested in attending are asked to email Connie Stacy at connie.stacy@des.wa.gov by Feb. 4, 2014.

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January 3, 2014

New vehicle ordering process WebEx training set Jan. 8 for elevator-maintenance contract

 

New vehicle ordering process

There is a new process for vehicle ordering. Please review the information located on the Vehicle Contract List.

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WebEx training set Jan. 8 for elevator-maintenance contract

Second-tier solicitations for the state's new conveyance-maintenance contract will be the subject of a WebEx training at 10 a.m. Jan. 8.

The training will examine a customizable template for state agencies and political subdivisions seeking contractors to maintain and repair their elevators, escalators, moving walks and other conveyances through State Contract #00713.

Here is the process to join the Jan. 8 WebEx training:

  1. Start here.
  2. If requested, enter your name and email address.
  3. If a password is required, enter the meeting password: Training1
  4. Click "Join."

To be sent an email with the above information, contact Bart Potter at bart.potter@des.wa.gov.

State Contract #00713 will operate concurrently for up to a year with its predecessor, Contract #01507, to allow for a transition to new vendors and new contract terms and procedures.

Under the new contract, users statewide will have two vendors — Kone Inc. and Otis Elevator — to compete for conveyance-maintenance work at the local level. Eltec Systems will offer a third alternative for customers in King and Snohomish counties.

For questions about the new contract or continuing service under the old contract, or about the WebEx training, contact Potter at (360) 407-9431 or bart.potter@des.wa.gov.

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Bulletin Archive

View Purchasing Biweekly Bulletins from previous years.