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Purchasing Biweekly Bulletin

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January 6, 2017

New Contracts

New contract in place for doors, frames and hardware



New ammo contract has fixed term, automatic price adjustments

Existing Contract Extensions/Updates/Rebid

Price increase for dump bodies contract



Extension planned for systems-furniture contract



Flatbed with knuckle boom crane contract sees price increase



Price bump for propane contract

Contract Feedback Sought

IT cabling: DES wants to hear from contract customers



Should the lawn and grounds maintenance contract be extended? Let DES know



New contract in place for doors, frames and hardware


Contract 05416 for doors, frames and hardware was awarded Dec. 1, 2016. It replaces contracts 04010 and 06410.

The contract has an initial term of Dec.1, 2016, to Nov. 30, 2017, with the final term ending on Nov.30, 2024. The Department of Enterprise Services (DES) is seeking continuous customer feedback on the new contract through the Vendor and Contract Report Card. Questions about the contract can be directed to Contract Specialist Leslie Edwards, (360) 407-8416.

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New ammo contract has fixed term, automatic price adjustments


A new ammunition contract (02616) has been awarded and is active as of Jan. 1. It will replace contract 03210, which expires Jan. 31. During the 30-day transition period, customers can use whichever contract best meets their needs.

The contract has a fixed 72-month term from Jan. 1, 2017, through Dec. 31, 2023. Price adjustments will be automatic, based on an established Producer Price Index (PPI). The first adjustment will occur Feb. 1, 2019, and annually thereafter.

DES is seeking continuous customer feedback on the new contract through the Vendor and Contract Report Card. Questions about the contract can be directed to Contract Specialist Melanie Williams, (360) 407-9399.

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Price increase for dump bodies contract


Contract 12304 for dump bodies of various sizes saw a price increase as of the end of 2016 for contractor Northend Truck Equipment, Inc.

For questions contact Contract Specialist Mark Roush, (360) 407-9311.

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Extension planned for systems-furniture contract


The current term for Contract 07214 for add on systems furniture, Steelcase/Haworth, ends Jan. 31, 2017. DES plans to extend the contract unless there is customer feedback indicating otherwise.

DES is seeking customer feedback using the Vendor and Contract Performance Feedback form. Questions may be directed to Contract Specialist Bradley DeVol, (360) 407-7920.

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Flatbed with knuckle boom crane contract sees price increase


Contract 01010 for flatbed with knuckle boom crane had a price increase effective Jan. 6 for vendor Northend Truck Equipment, Inc.

For questions contact Contract Specialist Thomas Allman, (360) 407-7964.

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Price bump for propane contract


Prices went up Jan. 6 for Contract 01709 for propane and gas services. The vendor is Associated Petroleum Products, Inc.

For questions contact Contract Specialist Mark Roush, (360) 407-9311.

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IT cabling: DES wants to hear from contract customers


DES is beginning to assemble a short-term customer advisory team to discuss any concerns with the statewide contract for IT cabling materials and services.

Contract 05912 is still active. The current term expires Nov. 14, 2017. There is an additional one-year extension option to Nov. 14, 2018. DES hopes to hear customers’ thoughts about the contract’s structure and their experiences using the contract.

Customers with concerns or suggestions about the current approach are invited to contact Scott Geist, (360) 407-9429, to be part of the advisory team or offer suggestions directly.

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Should the lawn and grounds maintenance contract be extended? Let DES know


Contract 10212 for Lawn and Grounds Maintenance Equipment is scheduled to expire April 10, 2017, and DES is determining if extending the contract is in the best interest of the state of Washington.

DES is seeking customer feedback by Feb. 5 using the Vendor and Contract Performance Feedback Form. Customers who feel that the current contract does not meet their needs are also encouraged to contact LeAnna Sandy, (360) 407-8535.

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December 28, 2016

News

Price adjusted for Pierce County Security on security guard contract

New Contracts

Traffic systems contract goes live Dec. 27

 

Statewide furniture master contract with Correctional Industries

Existing Contract Extensions/Updates/Rebid

Postage contracts extended through mid-April

 

Contract extensions for specific Correctional Industries categories

Contract Feedback Sought

NASPO ValuePoint develops RFP for IT advisory and research services; feedback requested

 

Stakeholders sought for fertilizers contract

 

 

Price adjusted for Pierce County Security on security guard contract

 

 

 

Pierce County Security has been allowed a pass-through price adjustment on the security guard services contract (06013) for armed and unarmed services. This adjustment is based on Initiative 1433, which requires Washington State employers to increase the hourly minimum wage to $11 per hour effective Jan. 1, 2017.

 

For customers who have entered into agreements under the second tier of this contract, Pierce County Security may ask to increase the hourly rate. To determine whether or not the adjustment is appropriate, first consider what your agreement allows. The hourly rate for many agreements is well below the contract awarded rate. If this is the case, the negotiation is between the customer and vendor. If the vendor is requesting a rate above the contracted rate, the vendor must first make that request through DES.

New pricing is effective Jan. 1, 2017, and is available on the Pricing and Ordering Information link under Current Documents on the contract webpage. For questions, contact Contracts Specialist Melanie Williams, (360) 407-9399.

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Traffic systems contract goes live Dec. 27

 

Contract 04616 for illumination, traffic signal & intelligent transportation systems is awarding this week, replacing contracts 03709 Intelligent and 02612.

 

Ordering information will be posted to the contract page.

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Statewide furniture master contract with Correctional Industries

 

Contract 05616 - Correctional Industries Furniture will replace contract 14393 on January 1, 2017. Customers may order against the new master contract beginning 1/1/2017 by accessing the following Contract Summary webpage.

 

Questions may be directed to Contracts Specialist Bradley DeVol at (360) 407-7920.

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Postage contracts extended through mid-April

 

Contracts 03415 and 02713 for mailing, postage machines and services have been extended through April 11, 2017, with all awarded contractors. Questions may be directed to Breann Aggers, (360) 407-9416.

 

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Contract extensions for specific Correctional Industries categories

 

The following master contracts with Correctional Industries have been extended until new agreements can be finalized between Correctional Industries and DES:

 

  • 01407 – Custom High-Visibility Safety Garments
  • 01908 – Clothing, Uniforms, and Career Apparel
  • 02807 – Undergarments-Male and Female

Questions may be directed to Contracts Specialist Bradley DeVol at (360) 407-7920.

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NASPO ValuePoint develops RFP for IT advisory and research services; feedback requested

 

NASPO ValuePoint is developing a multi-state procurement for IT advisory and research services. This multiple-award RFP will result in master agreements with firms offering IT advice and research in key IT categories to be identified in the RFP. Usually these contracts are established on a subscription basis and provide research briefs and limited advice by analysts on a wide range of IT subjects.

 

The seven-state sourcing team led by Tennessee held its third conference call Dec. 21. A member of the Information Technology and Communications Advisory Council (ITCAC) has been invited to engage with the team to help address scope and other issues to help make this the most effective contract possible for state IT offices.

If you or a member of your staff are willing to provide CIO perspective and recommendations to the sourcing team on an as needed basis, please send an e-mail by Jan. 4. If you have questions, need additional information, or wish to follow up on any of the information provided, you can contact Teri Lund, (360) 407-8529.

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Stakeholders sought for fertilizers contract

 

The Department of Enterprise Services (DES) is seeking a group of stakeholders to provide subject matter expertise and input on the fertilizers contract (00111). The contract has reached its maximum term and will expire May 22, 2017.

 

DES is also seeking feedback from contract users about vendor and contract performance. Comments can be submitted using the online vendor feedback form.

If interested in participating in the stakeholder group, please contact Melanie Williams, (360) 407-9399.

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December 12, 2016

News

DES looks at contract for communication-tower engineering analysis

 

ITCAC Update 51: Survey released on drones as a service

New Contracts

None at this time

Existing Contract Extensions/Updates/Rebid

ADA mini-van and specialty-vehicle contract gets one-year extension


 

Price adjusted for Parasite-S on the fish hatchery pharmaceutical contract

Contract Feedback Sought

Waste-pumping contract extended

 

 

DES looks at contract for communication-tower engineering analysis

 

 

 

Based on customer requests, DES is exploring an opportunity to partner with the state departments of Transportation and Natural Resources, Washington State Patrol, and others to create a master contract for services related to communication tower engineering analysis. Services that might be provided are:

 

  • Structural analysis and tower-loading studies per the current American National Standards Institute/Telecommunications Industry Association (ANSI/TIA) 222, as updated, standard of wireless communications towers and facilities;
  • Climbing of communications towers and creating tower mapping used to accurately provide tower-loading studies;
  • Professional engineer (PE)-stamped communications tower upgrade drawings;
  • Peer review of commercial wireless provider structural analysis to ensure the analysis is done to the state and ANSI/TIA 222- current standard; and
  • Pre- and post-inspection reports for communication tower upgrades.

If your organization would be interested in a master contract for these services, contact Neva Peckham, (360) 407-9411, by close of business on Dec. 16.

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ITCAC Update 51: Survey released on drones as a service

 

In its November meeting in Salt Lake City, the management board of the NASPO ValuePoint Information Technology and Communications Advisory Council (ITCAC) approved a request by Nevada and Virginia to conduct a survey of states to assess interest in a multi-state procurement of drone services. If there is sufficient interest by states, the management board may approve the release of a ValuePoint Request for Proposals.

 

Value Point recently sent a survey to each state chief procurement officer to assess interest by states in the procurement of drone services. If drone services are something your organization is interested in, please respond to the survey.

Questions can be directed to Tim Hay or dpetty@naspovaluepoint.org.

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ADA mini-van and specialty-vehicle contract gets one-year extension

 

Contract 02511 for ADA mini-vans and specialty vehicles reached its five-year term limitation under federal regulations on Dec. 6. To allow for time to rebid the contract, DES has approved a one-year extension with a new contract end date of Dec. 6, 2017.

 

However, purchase orders placed under this extension can only be funded by state or local funds (non-federal funds). This restriction extends to all projects currently programmed in the federal financial system called the Transportation Automated Management System (TRAMS) and to all projects currently programmed in the statewide planning document (STIP) with federal funds. The limitation on funding will be removed when the new contract is in place.

DES has provided a timeline for the rebid on the contract, as shown below, so customers can make their vehicle procurements accordingly. This schedule should not impact new federal grants for the next biennium, only current unspent awards. If you have a current federal grant that DES's schedule will impact, contact your Community Liaison.

Activity Scheduled
Solicitation Start Date Jan. 4, 2017
Develop Stakeholder Group Jan. 4, 2017
Bid Development Feb. 1, 2017 to Feb. 28, 2017
Bid Posting March 1, 2017
QA Period March 1, 2017 to March 15, 2017
Pre-bid Conference Date March 16, 2017
Bid Due Date April 3, 2017
Evaluation April 4, 2017
ASV Announced May 8, 2017
Debrief Protest May 9, 2017 to May 12, 2017
Contract Award Date May 15, 2017

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Price adjusted for Parasite-S on the fish hatchery pharmaceutical contract

 

Western Chemical Inc. has been allowed a pass-through price adjustment on the fish hatchery pharmaceuticals contract (08112) for Parasite-S.

 

Details are available on the Pricing and Ordering Information link under Current Documents on the contract website. For questions, contact Contracts Specialist Melanie Williams, (360) 407-9399.

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Waste-pumping contract extended

 

The waste-pumping services contract (07612) has been extended. The new term will be from Jan. 9, 2017, to Jan. 8, 2019.

 

Enterprise Services is seeking continuous customer feedback on the contract using the Vendor and Contract Report Performance Feedback web form. If you have questions about the contract, contact Contract Specialist John Allen, (360) 407-8406.

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November 28, 2016

News

Generator-maintenance contract protects against winter outages

New Contracts

DES executes contract with two software value-added resellers

Existing Contract Extensions/Updates/Rebid

New ValuePoint small-package contract replaces 03311

 

New category for disaster preparedness added to translations contract

Contract Feedback Sought

Survey: What do you think about a contract for restoring historic marble?

 

Rebid HVAC-filter contract? Let DES know

 

DES looks to extend household-moves contract

 

 

Generator-maintenance contract protects against winter outages

 

 

 

During the winter months a power outage due to inclement weather is not the time to discover your facility's generator is inoperable.

 

As a safety tip, DES reminds customers that Contract 03512 for generator-set preventive maintenance and repair is available to all state agencies, institutions of higher education, political subdivisions and nonprofit corporations.

Please peruse Page 3 of the Contracts and Amendments link on the 03512 contract page for instructions on how to use the contract. For questions or further information, contact the contract vendors or Contract Specialist Corey Larson, (360) 407-9407.

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DES executes contract with two software value-added resellers

 

To meet our customers' commercial off-the-shelf (COTS) software needs, the Department of Enterprise Services has executed NASPO ValuePoint Participating Addenda with Software House International and En Pointe Technologies Sales, LLC.

 

This ValuePoint master agreement for software value-added reseller (SVAR) includes all major software publishers, such as Microsoft, Adobe, Citrix, Symantec, VMware, etc., and other miscellaneous COTS software.

In addition to offering software licenses, through this master agreement resellers will:

  • Honor existing volume or enterprise license agreements;
  • Offer maintenance and support packages on licenses already owned;
  • Provide tracking, management, usage monitoring and reporting of licenses.

For more information about included products and services, and ordering information, visit the DES Software SVAR Master Contract page.
ValuePoint software value-added reseller contract details

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New ValuePoint small-package contract replaces 03311

 

Contract 03311 for small-package delivery (NASPO ValuePoint) is being replaced by ValuePoint contract 02416.

 

The new contract is for express small-package air, expedited ground and delivery services. The scope of services includes intrastate, interstate and international services for inbound and outbound shipping needs.

DES is finalizing participating addenda with two of the awarded contractors, United Parcel Services and Federal Express. For questions, contact Glen McNeill, (360) 407-9355.

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New category for disaster preparedness added to translations contract

 

At the Washington Military Department's request, a special category for disaster preparedness has been added to Contract 04312 for written-word translation.

 

The new category can help emergency-management programs across the state to communicate with limited English proficiency residents in time of a disaster. Please refer to Category 9 – Disaster Preparedness – on the contract page.

Questions can be directed to Connie Stacy, (360) 407-9403.

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Survey: What do you think about a contract for restoring historic marble?

 

DES is looking into establishing a statewide master contract for the repair and restoration of historic marble. If your organization would be interested in such a contract, please complete this survey by Dec. 15 and return it to leslie.edwards@des.wa.gov.

 

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Rebid HVAC-filter contract? Let DES know

 

Contract 05809 for HVAC filters is scheduled to expire March 11, 2017. DES is determining if rebidding the contract is in the best interest of the state of Washington.

 

DES is seeking customer feedback on both current usage and suggested updates by Dec. 15 using the Vendor and Contract Performance Feedback form. Customers who feel that the current contract does not meet their needs are also encouraged to contact Bradley DeVol, (360) 407-7920.

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DES looks to extend household-moves contract

 

The current term for Contract 01813 for household moves ends Feb. 28, 2017. DES plans to extend the contract, if there are no compelling reasons for a rebid before then.

 

DES is seeking customer feedback using the Vendor Contract and Performance Feedback form. Questions can be directed to DeEtte Wolfe, (360) 407-8122.

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November 14, 2016

New Contracts

Less-lethal munitions contract goes live Dec. 10

Existing Contract Extensions/Updates/Rebid

DES eyes extension of office-relocation contract

 

Survey equipment contract extended

Contract Feedback Sought

Feedback sought on extending Waste Pumping Services contract

 

 

Less-lethal munitions contract goes live Dec. 10

 

 

 

The less-lethal munitions contract (01716) was awarded Nov. 4. It will replace contract 06510, which expires Dec. 9.

 

The contract has a fixed term from Dec. 10, 2016, to Dec. 9, 2022. The Department of Enterprise Services (DES) is seeking continuous customer feedback on the new contract through the Vendor and Contract Report Card. Questions about the contract can be directed to Contract Specialist Richard Worthy, (360) 407-7932.

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DES eyes extension of office-relocation contract

 

The current term for Contract 08613 for office relocation ends Dec. 31. DES plans to extend the contract through Dec. 31, 2018, if there are no compelling reasons for a rebid before then.

 

DES is seeking customer feedback using the Vendor Contract and Performance Feedback form. Questions can be directed to DeEtte Wolfe, (360) 407-8122.

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Survey equipment contract extended

 

Contract 07812 for Survey and Mapping Equipment & Supplies has been extended through Nov. 30, 2018, with all awarded contractors. More information may be found at the Contract Portal Page. Questions may be directed to Neva Peckham, (360) 407-9411.

 

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Feedback sought on extending Waste Pumping Services contract

 

Contract 07612 for waste pumping services is scheduled to expire Jan. 8, 2017, and DES is determining if extending the contract is in the best interest of the state of Washington.

 

DES is seeking customer feedback by Nov. 30 using the Vendor and Contract Performance Feedback form. Customers who feel that the current contract does not meet their needs are also encouraged to contact John Allen, (360) 407-8406.

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October 31, 2016

New Contracts

NASPO ValuePoint contract for managed print services now available

 

Geotechnical-drilling contract awarded

 

New towing contract now features two vendors

New Solicitations

Bid for lights and signals hits the street

Existing Contract Extensions/Updates/Rebid

None at this time.

Contract Feedback Sought

None at this time.

 

 

NASPO ValuePoint contract for managed print services now available

 

 

 

DES has signed participating addenda with Konica Minolta Business Solutions U.S.A. Inc., Lexmark International, Pacific Office Automation Inc. and Ricoh on the NASPO ValuePoint agreement for managed print services (Contract 00215).

 

Pricing and information can be found on the DES contract website. Questions about the contract can be directed to Breann Aggers, (360) 407-9416.

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Geotechnical-drilling contract awarded

 

The geotechnical drilling services contract (00616) was awarded Oct. 13. It replaces expired contract 01310.

 

The contract has a fixed term from Oct. 26, 2016, to Oct. 25, 2022. Enterprise Services is seeking continuous customer feedback on the new contract by using the Vendor and Contract Report Card. Questions about the contract can be directed to Contract Specialist John Allen, (360) 407-8406.

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New towing contract now features two vendors

 

A new towing contract (01016) will be live and available for use with two vendors as of Nov. 1.

 

Summit Towing Inc. and Nisqually Automotive Services Inc. are the vendors.

For more information, contact Steve Hatfield, (360) 407-9216.

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Bid for lights and signals hits the street

 

Solicitation 04616 for illumination, traffic signals and intelligent transportation systems has been posted in WEBS. The opportunity closes Nov. 8.

 

The new contract will replace current contracts 03709 and 02612. The question and answer period ends Oct. 31. For more information, contact Mark Roush, (360) 902-9311.

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October 17, 2016

News

New WEBS training available

New Contracts

None at this time.

Existing Contract Extensions/Updates/Rebid

Dump-truck bodies contract extended

 

Contract for gases (medical, specialty and industrial) considered for extension

Contract Feedback Sought

DES seeks feedback on equipment-rental contract

 

 

New WEBS training available

 

 

 

Two new training courses in Washington's Electronic Business Solution (WEBS) are now available for use.

 

Both courses offer step-by-step posting instruction.

The courses will be helpful for new employee onboarding and will offer a good refresher for everyone. DES's Business Development and Outreach (BDO) team tried to include helpful information that would answer questions and provide extra detail about how WEBS works WEBS users might not know.

Click here for a direct link to the training page.

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Dump-truck bodies contract extended

 

Contract 12304 for dump-truck bodies of various sizes has been extended to June 30, 2017.

 

Questions can be directed to DES Contracts Specialist Mark Roush, (360) 407-9311.

Contract for gases (medical, specialty and industrial) considered for extension

 

Contract 04015 for gases is due to expire Jan. 31, 2017, and DES is preparing to extend it.

 

DES is seeking customer feedback using the Vendor and Contract Performance Feedback form by Nov. 1, 2016.

Customers may direct questions, comments or concerns to Contract Specialist Melanie Williams, (360) 407-9399.

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DES seeks feedback on equipment-rental contract

 

The current term for Contract 02915 for equipment rental ends Dec. 31. DES plans to extend the contract through Dec. 31, 2018, if there are no compelling reasons for a rebid before then.

 

DES is seeking customer feedback using the Vendor Contract and Performance Feedback form. Questions can be directed to Corey Larson, (360) 407-9407.

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