COVID-19

For the latest information, resources, and guidelines related to COVID-19, please visit the Coronavirus.wa.gov.

For DES operating procedures, visit the DES COVID-19 Information page.

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COVID-19 Information – DES Guidance

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Media Inquiries

Linda Kent
Public Affairs Director
(360) 972-6413

DES Communications
(360) 407-8200

Other Questions?

AskDES@des.wa.gov

Updated May 29, 2020, 1:55 p.m.

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DES is activated for logistics management and resource coordination by the state Emergency Operations Center. We are redirecting some agency resources to support the response. We appreciate your understanding as regular processes, services and responses to inquiries may be slower than normal.

 

Access Restrictions to State Agency Buildings

Many state agencies on campus have restricted access to their buildings. In most cases, the buildings are badge-only access for employees, and have special instructions for the public posted on their front doors - such as to call for an appointment:

  • Temple of Justice - State Supreme Court
  • Legislative Building
  • John L. O'Brien Building is currently closed for cleaning
  • John A. Cherberg Building is currently closed for cleaning
  • Irving R. Newhouse Building is currently closed for cleaning
  • John L. O'Brien Building is currently closed for cleaning
  • Capitol Court Building
  • State Archives Building
  • Office of Superintendent of Public Instruction (also known as the Old Capitol Building)
  • Insurance Building
  • Helen Sommers Building
  • Office Building 2 - Bobby Jayz Cafe is open to building tenants and delivery orders 7 a.m. to 1 p.m.
  • Natural Resources Building - City Picnics Cafe is closed
  • DES Locations
    • 1500 Jefferson Building -- Megabites open 8 a.m.-1 p.m. for takeout.
    • Fones Road Fleet Operations
    • Parking Office in the Capitol Court Building
    • Printing & Imaging, Production Services and Fleet Operations office in Tumwater

 

Cleaning Protocol for the Capitol Campus

DES is scaling down its custodial workforce in support of the Governor's directive to "Stay Home, Stay Healthy" and to align with campus demand. However, daily cleaning and disinfecting continues on the Capitol Campus. The custodians also continue to provide routine cleaning of campus facilities in support of the essential staff working in the buildings. If additional support is needed, please contact the Property Manager or Work Management Center at (360) 725-0000.

Increased cleaning and disinfecting

Examples of increased cleaning and disinfecting work:

  • Public entry doors (handles, push bars, surface area) – a minimum of four times a day, up from two.
  • Elevator buttons – three times a day, up from one.
  • Public counters in lobbies – twice a day, up from one.
  • Stair handrails – daily, up from weekly.
  • Agency breakrooms and kitchen appliances (vending machines, microwaves and refrigerators) – daily, up from weekly.
  • Conference room light switches – daily, up from weekly.

In addition, DES continues daily cleaning and disinfecting of restroom surfaces including sinks, faucets, restroom stalls and toilet paper dispensers.

DES will stay in close consultation with Thurston County Public Health and tenant agencies and continue to make adjustments as needed.

Targeted cleaning and disinfection

DES is providing provided targeted cleaning and disinfection upon request from Capitol Campus building tenants. Requests for targeted disinfecting should be made to the DES Work Management Center.

DES practices exceed current Centers for Disease Control and Prevention, Department of Health and Occupational Safety and Health Administration guidance. The practices also take into account additional information from the CDC.

 

Construction Projects - Updated

Construction projects managed by DES

On April 24, Gov. Jay Inslee announced a Phase 1 plan to re-start low-risk construction projects that were underway when the Stay Home, Stay Healthy order was issued. The plan includes a requirement for construction projects to follow a 30-point safety plan.

DES is in the process of working with its contractors to determine which construction projects can meet the requirements in order to re-start. Per Washington state law, DES contractors are responsible for the health and safety of their employees and work sites.

As of May 29, 254 DES construction projects are considered active with COVID-19 safety plans, and 130 projects have been completed since Proclamation 20-25 went into effect.

View DES’s construction projects list. (List current as of 5/29/2020 at 1:55 p.m. To be updated every Friday.)

Construction projects in facilities leased by DES

Here is a summary of how the Governor’s April 24 Phase 1 construction guidance pertains to state leased space facilities:

  • If no construction on a tenant improvement project was underway when the Governor’s original Proclamation 20-25 and March OFM memo suspending capital projects were first issued, the current plan does not change the status of the project.
  • If construction on a tenant improvement project was suspended subsequent to the Governor’s proclamation and OFM guidelines, we ask lessors to have their contractors and vendors consult the Phase 1 re-start plan.
  • If the contractor/vendor determines that construction activities can continue while meeting the Phase 1 requirements, then they can commence – only if and when all 30 of the safety requirements in the Phase 1 plan are met.
  • If there is not a general contractor for the project, the lessor shall require each vendor and contractor to make their own evaluation regarding their ability to work under the new safety guidelines. Be advised that neither DES nor tenant agencies have the authority to evaluate or make determinations on whether construction activities may resume. All construction activities are subject to the safety requirements issued by the Governor’s office, as well as the Department of Labor and Industries.

For more information, tenant agencies or landlords should contact Regina M. Leccese, Design and Construction Program Manager, 360-407-9345.

Projects not connected to DES

General construction projects: The Governor on April 24 announced that certain low-risk construction projects can restart as long as they can comply with the COVID-19 Safety Plan he released (pdf).

K-12 school construction projects: The Office of the Superintendent of Public Instruction oversees the state capital program for K-12 school construction. Each school district has independent public works contracting authority and is responsible for the administration of those construction projects.

Questions and how to report misconduct: General questions about how to comply with construction safety practices can be found by contacting the state's Business Response Center. If you want to report suspected violations of the Governor’s orders regarding essential business functions, evictions, and social distancing, fill out this form.

 

Employee Assistance Program

It is normal to feel anxious or have stress responses during an outbreak like COVID-19. These reactions can take a toll on you emotionally, physically, mentally, and spiritually. The Washington State Employee Assistance Program (EAP) is a confidential program available at no charge to state employees and their adult family members.

View materials for coping with stress during an outbreak. Visit www.eap.wa.gov or call 877-313-4455 for additional employee resources.

 

Attention Fleet Operations customers:

Beginning March 27, the Fones Road Fleet Operations facility will be temporarily closed for the duration of the Governor's "Stay Home, Stay Healthy" emergency order. Despite the closure, Fleet Operations staff are still available to assist you remotely.

For dispatch or daily rentals:

  • Fleet vehicles can be reserved online and picked up or dropped off at Inverse key-box locations on the Capitol Campus, Tumwater and the Department of Health.
  • Questions? Contact Fleet Operations Dispatch at (360) 664-9215, option #1, or mpdispatch@des.wa.gov.

For maintenance vendors:

  • To find a vendor for vehicle maintenance, call (360) 664-9215, option #2.

For general information:

Fleet Vehicles

Despite the temporary closure of the Fones Road facility, DES continues to take steps to maintain a clean fleet of daily rental vehicles. DES is taking the following precautions daily:

  • Cleaning and disinfecting key boxes and keypads at satellite locations (Tumwater, Plaza Garage, and Department of Health).
  • Disinfecting interiors of vehicles at the Fones Road and satellite locations. This is in addition to regular cleaning.

DES recommends that agencies with permanently assigned vehicles take the following actions:

  • Daily cleaning and disinfecting of vehicles’ high touch areas with an EPA-registered disinfectant spray or wipe used according to the manufacturer product label.
  • High touch areas of vehicles include:
    • Keys
    • Steering wheel
    • Gear shift
    • Console
    • Door handles (interior and exterior)
    • Arm rests
    • Seatbelt hardware

 

Mail Delivery

At this time, Consolidated Mail Services (CMS) is operating as normal. Our staff are considered essential personnel and will continue to provide mail services to your agency.

If your agency needs to make adjustments to its operation, CMS has options for you to continue to send and receive mail critical to your business.

Should your office close:

  • Mail can still be delivered if we have access to the building.
  • Mail can be held at CMS for customer pick up.
  • If available, mail can be forwarded to another mailstop.
  • Outbound items can be brought to CMS for mailing or shipping.

We are happy to work with you to determine the best option for your agency. If you have questions about your specific business needs, please contact us by email at CMSmail@des.wa.gov.

Note: There is no evidence that people have gotten infected from packages. According to the World Health Organization, the likelihood of an infected person contaminating commercial goods is low and the risk of catching the virus that causes COVID-19 from a package that has been moved, traveled, and exposed to different conditions and temperature is low. The Centers for Disease Control says there is no evidence to support transmission of the virus through mail or imported goods.

 

Master Contracts for Cleaning Services

Master contracts that may be helpful in response to COVID-19 include the following:

Emergency Response to Hazardous Materials (Contract 00214)

  • NRC Environmental Services can assist with multiple different aspects of the Coronavirus/COVID-19 outbreak, specifically calling out cleaning and disinfecting but can also perform other services as well. The recommended contact would be Greg Harris 206-348-0429.
  • Global Diving can pull in resources from east coast partners specializing in medical/chemical outbreaks to also provide support. The preferred contact is Aaron Harrington (206) 730-9362.

Janitorial Supplies (Contract 00812)

  • This contract is for the purchase of green janitorial supplies and industrial paper products, including training, testing, consultation services, and dispensing machines, as an option for customers seeking environmental products that meet the Green Seal Organization standard and/or the Environmental Protection Agency, Designed for the Environment (DfE) standard.

Hand Sanitizers and Disinfectant Wipes:

NOTE: We currently do not have a master contract for janitorial services. However, this list of service providers are registered in WEBS and are service providers who were awarded the previous janitorial services master contract. The list includes vendor names, contact information, location, and county locations they serve. The last column on the spreadsheet identifies former Janitorial Master Contract vendors, should you find this information useful.

 

Master Contracts related to state Language Access Plan

Under the state's Language Access Plan, agencies are directed to work with experts at the state Joint Information Center (JIC) to identify vital agency-specific information related to COVID-19.

Once identified, the information will be translated into 37 languages via a master contract vendor secured by DES.

 

DES anticipates having guidance available to agencies regarding this step on May 11.

Agencies may utilize the following DES master contracts to comply with other aspects of the Language Access Plan as well:

For more information about DES master contracts, call 360-407-2210 or email contractingandpurchasing@des.wa.gov.

For more information about identifying vital information and other aspects of the plan, please contact:

 

Parking on Capitol Campus

As of May 15, 2020, DES updated parking procedures for the Capitol Campus.

Monthly parking fee

  • Parking fees will continue to be deducted from employee pay
  • Employees may cancel their parking at any time
  • Even if they cancel, employees who are on a waiting list for a different parking assignment will keep their standing on the list.
  • Learn more 

Day passes

The process for obtaining parking day passes has been temporarily changed given that DES Parking Office staff are working remotely. Learn more

Visitor parking

Visitor parking remains open to the public without restriction. See interactive map for locations.

Parking assignments

With many employees teleworking, it may be tempting to park in someone else's assigned building or stall. However, parkers are not permitted to share parking passes or stalls, and should only park where they have authorization to do so (WAC 200-200).

Parking Office info

The Parking Office is temporarily closed to walk-in traffic, however staff are working from home:

parking@des.wa.gov | (360) 725-0030 | Parking Office webpage

 

Personal Protective Equipment (Purchasing and Donations)

The State of Washington is seeking to fill shortages of specific personal protective equipment (PPE) and infection-control products to support our medical system, first responders, public health and care facilities.

If you have PPE to sell, visit https://coronavirus.wa.gov/how-you-can-help.

DES is working to source and purchase needed items that are identified by the Department of Health. View a list of vendors DES has made PPE purchases from as of May 20, 2020.

Currently, we are receiving a high volume of inquiries and offers related to PPE, and are prioritizing response to the inquiries using the following factors:

  • Item quantity availability and how quickly items will arrive—those within a 10-day window are prioritized first.
  • How quickly required certifications can be verified, such as from the Food and Drug Administration (FDA) or National Institute for Occupational Safety and Health (NIOSH).
  • Vendor standing and history; DES reviews and verifies current business licenses/registrations, such as with state and federal agencies.
  • DES is prioritizing small businesses, and state-certified minority-, women-, and veteran-owned businesses, to the extent possible.
  • Cost comparison, which considers volume price breaks and shipping costs.

Submissions that are best-qualified when these criteria are considered are highest priority for response and hear back from us first.

 

Public Records - Open Public Meetings

DES is complying with the March 24, 2020 Governor’s Proclamation 20-28 as follows:

Open Public Meetings Act (OPMA)

DES is subject to the OPMA. Any regular and special meetings will be open to the public. However during the COVID-19 disease outbreak the governor’s proclamation:

  • temporarily suspends OPMA language requiring agencies to provide a physical location for the public to attend meetings in-person. The public will continue to be permitted to attend the meetings however they may attend only remotely (not in-person). Example of such remote attendance may include conference call-in or remote access login number.
  • temporarily suspends other OPMA provisions requiring in-person activities or otherwise requiring a physical location or meeting activities related to a physical location/site or meeting room.
  • temporarily suspends the ability of DES to take "action" on matters at a meeting unless the matters are: (1) necessary and routine, or (2) necessary to respond to the outbreak and current public health emergency.

Public Records Act (PRA)

DES will continue to respond to public records requests. However during the COVID-19 disease outbreak the governor’s proclamation:

  • temporarily suspends PRA requirement that DES provide an ability for the public to conduct PRA business at an agency office, in-person, such as in-person inspection of records or in-person submission of PRA requests.
  • temporarily suspends the PRA requirement that DES offices must be open for public inspection and copying of public records for a minimum of 30 hours per week. DES must still have hours posted on its website.
  • temporarily suspends the PRA requirement that DES respond to public records requests within five business days.

If you have questions about the OPMA or Public Records Requests, please contact us by email at publicrecords@des.wa.gov.

 

Purchase Exception Process

Agency purchases due to the COVID-19 outbreak are excepted from competitive solicitation laws and policies through July 1, 2020. View the purchasing exception FAQs.

Agencies making purchases related to COVID-19 must prepare a log of their purchases using the Coronavirus Special Market Conditions Purchase Template. You only need to fill out (and submit) the template if you are purchasing items that would normally require competition.

Employees should check with their agency's leadership to determine if there are additional tracking requirements for costs related to the COVID-19 response.

 

Surplus Operations

Due to Governor Inslee's "Stay Home, Stay Healthy" order, Surplus Operations is closed at this time. We will be closed for the duration of the Governor's "Stay Home, Stay Healthy" emergency order.

We understand that you may have traveled from another state in order to pick up your auction item unaware of Governor Inslee's proclamation. If that is the case, please call (360) 890-6622 and we may be able to assist you. We appreciate your understanding in this challenging time.

Bulk distribution, transportation and federal surplus services will also continue.

 

Suspended Activities and Events

The following Capitol Campus activities have been suspended until further notice:

  • Civic education (school) tours
  • Public tours of the Legislative Building
  • Public tours of the Governor's Mansion are postponed until September
  • All Capitol Campus events permitted through DES Visitor Services
  • Retail Store activities at Surplus Operations

The following events have been postponed until further notice:

  • In-person classes at the 1500 Jefferson Training Center for the duration of the Governor's "Stay Home, Stay Healthy" emergency order

Many other activities and events, including meetings, are being canceled and postponed due to directives from Governor Jay Inslee including the "Stay Home, Stay Healthy" emergency order and social distancing recommendations. If you’re unsure if your event is moving forward as scheduled, please contact the organizer directly.

 

Training

Due to the COVID-19 coronavirus outbreak, all Department of Enterprise in-person trainings at all locations are postponed until further notice. However, limited virtual trainings are being developed and offered. To learn about currently offered virtual trainings you can either search the LMS website catalog for "wa-state virtual" or you can search the Training and Development webpage for "virtual". Our regular attendance policy applies to virtual trainings. Questions about virtual trainings should be emailed to traininginfo@des.wa.gov. Please also refer to the Online Learning Resources for Workforce Development page for additional online learning opportunities. Thank you.