POLICY # DES-170-00 Complaints and Protests

Does the complaint and protest policy apply to low dollar request for quotes (RFQs) in which the lowest bid price determines the award?


What if the agency has an urgent need that cannot accommodate the length of time it takes to fulfill the required complaint and protest time lines?

Most agency procurement needs may be satisfied through proper planning, direct buy provisions or use of qualified master contracts. However, if DES procurement analysis suggests otherwise, an exemption may be granted.

Are solicitations released prior to Jan. 1, 2013 exempt from this policy?

Yes. Agencies are to follow the related laws, rules, and policies in force at the time when the solicitation was released.

When should a protest bond be required and how do you set the bond limit?

DES is in the process of developing a protest bond policy and best practices. Until then, agencies should contact DES prior to requiring a protest bond.

What is a debriefing conference and how do I conduct one?

A debriefing conference provides an opportunity for the bidder to meet with the agency to discuss its bid and evaluation. DES is developing a debriefing conference policy with information on how to conduct a debriefing conference.

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POLICY # DES-210-01 Agency Contract Reporting

Since the effective date is Jan. 1, 2013, what will be the initial reporting period?

All contracts with an effective date on or after Jan. 1, 2013 must be reported as well as all current contracts that have been amended with an amendment effective date on or after Jan. 1, 2013.

Will agencies be required to report procurements made using qualified master contracts?/p>

Yes, but only if the use of qualified master contract results in an agency specific contract that includes a statement of work. The agency should report the effective dates of the agency specific contract.

Will agencies be required to report click-through agreements including those that have a fee?

Yes, if they exceed the direct buy limit. Click-through agreements may impact other software agreements and therefore must be reported.

Will agencies be required to report purchasing card (P-Card) transactions?

No. The P-Card is a method of payment, not a type of contract. Use of a P-Card does not determine whether the contract is reportable. See 'Contract Reporting Exemptions' for those contracts that are exempt from reporting.

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Questions on any of these policies?

Contact us by email at ContractProcure@des.wa.gov.