|Important Dates||Important Messages||Small Agency Financial Services News||Travel Tips||Contact Us|
Please send your feedback about the Department of Enterprise Services' (DES) Small Agency Financial Services (SAFS). Your feedback helps us improve and better meet your needs. Finance welcomes your feedback at any time.
Back to the top.
Paid time off when you need it most. It's yours starting January 1, 2020.
The 2020 Form W-4 has a new look. The new design reduces the form's complexity and increases the transparency and accuracy of the withholding system. While it uses the same underlying information as the old design, it replaces complicated worksheets with more straightforward questions that make accurate withholding easier for employees.
Only those hired in 2020 and anyone making withholding changes during 2020 will need to complete the updated form.
Here are some resourceful links:
2019 W-2s will be distributed by Jan. 31.
Update your address: Have you moved? Now is a good time to update your address. Update your address in Employee Self Service or send an email to the Human Resources office.
Annual sick leave buy-out reports should be out in mid-January. The signed form is due back to DES Payroll by Jan. 31 and will be processed by the Feb. 10 paycheck.
Statewide master contracts for goods and services are designed to make it easier for state agencies, local and tribal governments, public school districts and colleges, and nonprofit organizations throughout Washington to focus on their missions. The statewide contracts have met state requirements for competitive bidding and other procurement laws, reducing risk and streamlining the purchasing process for agencies. Master contracts leverage the state's collective buying power and are established for most frequently purchased products, making for the best use of resources for all types of Washington governments.
Confirm that you're receiving contract rate. Search for the contract vendor. Under the vendor's Contract Summary, pull up their pricing or rate document information to confirm that you are receiving the state contract rate. Contact the assigned DES contracts specialist if you have questions.
Back to the top.
In preparation for 2019 IRS 1099 reporting, SAFS AP will not be processing payments from December 24-31, 2019. Payments will resume on January 2, 2020.
For payment in 2019, please submit invoices to SAFS AP by close of business on Friday, December 20. Invoices submitted after December 20 will be paid in January 2020.
Please contact SAFS AP if you have any questions: APquestions.firstname.lastname@example.org or (360) 407-8183.
The County Road Administration Board (CRAB) provides accountability through standards of good practice, fair administration of funding programs, and engineering and technology assistance to the 39 Washington State County Road Departments. These county road departments own, operate, and maintain the state's transportation systems of almost 40,000 miles of roads, 3,300 bridges, and four ferry systems.
On November 7 at the Washington Digital Government Summit, Governor Jay Inslee and Washington State Chief Information Officer Jim Weaver presented CRAB's IT division the Best of Washington Award for their GIS-Mo Project.
The GIS-Mo project team, led by Eric Hagenlock, has worked diligently for more than a year and a half to deliver a state of the art county road asset management system. This system combines software suites from ESRI and DTS, LLC to create a cohesive geospatial asset management system with mobile device capability. Breaking new ground, Washington State will be the first ESRI Roads and Highways implementation to onboard an entire state's county road network. The project team has been commended at every step along the way for their dedication, responsiveness, expertise, and collaborative nature. Although the project team was nominated, GIS-Mo is a collaboration between CRAB, WSDOT, WTSC, WSACE, all 39 Counties, DTS LLC, ESRI, Team Soapbox, and more.
Congratulations to CRAB's IT team: Scott Campbell, Mike Clark, Cameron Cole, Eric Hagenlock, Walt Olsen, Kathy O'Shea and Jim Oyler.
Our monthly bulletin provides our small agency customers with:
If you know others who may be interested in also receiving the monthly bulletin, send them this link to sign up.
Did you know? Your DES financial support team consists of ALL of our SAFS team members. Even though you may work with specific SAFS members regularly, other SAFS members often step in to assist and provide continuity of services. We would like you to know about our whole SAFS team. Below is a list of each work group within SAFS, the members you may hear from, and recent news or a message from each team.
|Team||Members||News / Message|
From the whole SAFS team......
|Accounts Payable||Sarah Parker
Diann will be out of the office Dec. 24-Jan.1, returning Jan. 2. Paul will be out of the office Dec. 24, 30, and 31.
Feel free to contact one of the other budget analysts if you need assistance while Diann and Paul are out.
Bona is now out on maternity leave until February 2020. Please continue to send communications and paperwork to email@example.com.
|Revenue Management||Kara Skinner
|Administrative Assistance||Danelle Guerin
|Total Employees Paid||1,210|
|New Hires / Rehires||20|
|Transfer In / Transfer Outs||6|
|Supplemental Payments / Walk Throughs||2|
|Invoices Received from Agency||1703||72.25%||$10,247,402.90|
|Invoices Paid on Delegated Authority||442||18.75%||$814,341.69|
|Travel Requests Paid through TEMS||208||8.82%||$60,948.40|
|Payments Reissued (SOL, Lost Warrant)||4||0.17%||$10,223.75|
|Total Payments Processed||2,357||100%||
Back to the top.
DASH buses travel between the Visitor Parking lot at Maple Park, through the Capitol Campus and to the Farmers Market. They operate every 15 minutes weekdays from 7 a.m. to 6 p.m. in the vicinity of the Capitol.
During legislative session (Jan. 13-Mar. 13, 2020), they operate every 12 minutes between 9 a.m. and 5 p.m. More information about DASH is available online.
As always, if you have any questions regarding travel please call SAFS AP at (360) 407-8183 or email firstname.lastname@example.org.
If you would like to know what budget analyst, payroll analyst and HR business partner is assigned to your agency, see our Agency Assignments webpage.
If you would like to get contact information for DES SAFS and HR staff, see our Contacts webpage.
If you have suggestions or feedback about the Small Agency Services Bulletin, please send your comments to SmallAgencyBulletin@des.wa.gov.
Back to the top.