|Important Dates||Important Messages||Small Agency Financial Services News||Travel Tips||Contact Us|
Please send your feedback about the Department of Enterprise Services' (DES) Small Agency Financial Services (SAFS). Your feedback helps us improve and better meet your needs. Finance welcomes your feedback at any time.
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DES wishes to thank those of you who use the state's purchasing and fleet card master contacts. By working together, we are able to best leverage available rebates based on the US Bank/Voyager Fleet Card as well as the US Bank/Visa Purchasing Card. DES is sharing these additional rebates with entities who participated by using these contracts.
DES plans to distribute the rebates in March.
Both rebates are based on spend volume. Washington qualified for the additional incentive programs based on spending after enough states and public entities joined the multi-state purchasing card programs. We reached these benchmarks through DES' efforts in recruiting both other states and nonparticipating entities within Washington to utilize the contracts – an effort DES is continuing.
If your agency qualifies for a rebate and your agency receives Small Agency Financial Services for budget and revenue management, DES will deposit the rebate on behalf of your agency. Each agency's assigned DES Budget Analyst will incorporate the rebate into your next monthly financial status report.
DRS received a public records request that seeks information about all members of the state's retirement systems, including all retirees and inactive members, for the period July 1, 2017 to June 30, 2019. See more information on the request here.
Beginning in February 2020, several of SAO's telephone numbers have changed and will use the new area code (564) and prefix (999). The new main line number is (564) 999-0950. Learn more about the change here.
Washington State is aiming to increase state agency utilization of minority-, women-, and veteran-owned certified small businesses in contracts and procurement. Here are a couple resources to help you.
Check out these new resources for the new IRS W-4 and estimating withholding tax.
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DES Small Agency Financial Services has been presenting educational workshops for our customer agencies since September 2014. We have had great turnout and feedback from the workshops.
We are aiming to have another workshop in next few months and later in the year, and would like to hear from you. Please let us know about topics you would like us to cover or revisit.
Here is a list of the prior workshops:
DES is excited to share fun information and exciting news about our small agencies. In the past, we have included write-ups on awards, important events, and special visitors to our small agency customers.
If you have news you would like to share in our next monthly bulletin, please let us know.
Did you know? Your DES financial support team consists of ALL of our SAFS team members. Even though you may work with specific SAFS members regularly, other SAFS members often step in to assist and provide continuity of services. We would like you to know about our whole SAFS team. Below is a list of each work group within SAFS, the members you may hear from, and recent news or a message from each team.
|Team||Members||News / Message|
1099-MISCs for all of our small agencies were successfully filed with the IRS by January 31!
Thank you to all who helped track down last minute vendor Tax IDs and for continued efforts throughout the year setting up vendors in the Statewide Payee system. It really makes the 1099 process more efficient.
Budget staff continue to support you during the 2020 Legislative Session. We can help explain how amended bills might affect the costs, receipts, and savings for your agency.
Carrie Knudson (previously Winslow)
Carrie Winslow, Payroll Supervisor, is now Carrie Knudson.
Her new email is email@example.com
Revenue Management welcomed Crystal Marshall to the team February 10th! Crystal comes to us from the private sector but has been working in accounting fields for a number of years.
In the coming weeks she'll be getting up to speed on all of your cash receipting and invoicing needs! Welcome Crystal!
|Total Employees Paid||1,234|
|New Hires / Rehires||26|
|Transfer In / Transfer Outs||5|
|Supplemental Payments / Walk Throughs||5|
|Invoices Received from Agency||1,933||76.46%||$6,741,204.21|
|Invoices Paid on Delegated Authority||439||17.37%||$728,247.70|
|Travel Requests Paid through TEMS||148||5.85%||$40,108.04|
|Payments Reissued (SOL, Lost Warrant)||8||0.32%||$4,835.88|
|Total Payments Processed||2,528||100%||
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A Good To Go! account is the cheapest and easiest way to pay tolls in Washington. With an account, your tolls will be paid automatically without having to stop at a toll booth or worry about bills in the mail. Check out helpful hints on setting up and using a Good To Go! account.
If you would like to know what budget analyst, payroll analyst and HR business partner is assigned to your agency, see our Agency Assignments webpage.
If you would like to get contact information for DES SAFS and HR staff, see our Contacts webpage.
If you have suggestions or feedback about the Small Agency Services Bulletin, please send your comments to SmallAgencyBulletin@des.wa.gov.
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