|Important Dates||Important Messages||Small Agency Financial Services News||Travel Tips||Contact Us|
Please send your feedback about the Department of Enterprise Services' (DES) Small Agency Financial Services (SAFS). Your feedback helps us improve and better meet your needs. Finance welcomes your feedback at any time.
December 29 & 30
The Office of Financial Management (OFM) has said farewell to two accounting consultants this fall. Suzanne Coit, an OFM accounting consultant for more than nine years, has accepted another position outside of OFM. Her last day with OFM Accounting was Oct. 27. Julie Rupe, an OFM accounting consultant since March 2016, also accepted a position outside of OFM. Her last day was Sept. 30. Agency assignments will be finalized soon and will be updated on the OFM Accounting Consultant list once complete.
We just had a wind advisory in October, but inclement weather could arrive to your work site any time during Autumn and Winter. It's time to be prepared!
Does your agency have a policy that outlines the procedures during inclement weather events or other natural disasters? Check out the attached policy template on Inclement Weather Suspended Operations.
Are your employees ready? Check out and forward to your employees information on:
The DES Employee Assistance Program (EAP) helps state government employees and their family members resolve personal or work-related problems. The EAP has provided employee assistance services to state agencies for over 40 years. The program is voluntary, confidential and available at no cost to employees and their family members. Learn more about the EAP program.
Please submit your agency Combined Fund Drive (CFD) deposit on a separate A45 from your normal deposits and indicate "Combined Fund Drive." Submit your CFD Fundraising form along with your deposit to DES. Your Fundraising Transfer Form MUST match the total amount transferred to Office of the Secretary of State (OSOS). Complete a separate form for credit card fund-raiser income. CFD Deposits will be posted to your agency (fund 525) and transferred by DES to SOS on Dec. 9.
If you need additional information please see Volunteer Resources on the CFD Webpage.
Our Nov. 3 Travel Workshop, had 38 attendees representing 17 agencies. Special thanks to presenters Sandy McGough from OFM, Sean Gilliland from the State Auditor's Office, and Ryan Olson from DES. The workshop covered State Administrative and Accounting Manual (SAAM) rules, meals/lodging, prior approval, travel audits, and Travel and Expense Management (TEMS) system basics.
Here is some of the feedback received:
The end of the calendar year is quickly approaching, and our payroll office has a few important reminders:
Back to the top.
Employees have the opportunity Nov. 1 to 30 to make changes to their benefits for 2017. Some of the changes employees can make include:
For more information, visit Public Employee Benefits Board (PEBB) Employee Changes 2017.
Back to the top.
Travel reimbursement is a complicated issue. The Small Agency Services Bulletin regularly highlights travel rules listed in the Office of Financial Management's State Administrative and Accounting Manual (SAAM).
Over the years SAFS Accounts Payable has seen many travel reimbursement payments delayed due to preventable omissions of information or misunderstandings of what the state requires a traveler to submit per SAAM. If a traveler wants to be paid a promptly as possible, avoid the following common mistakes:
If you have suggestions or feedback about the Small Agency Services Bulletin, please send your comments to SmallAgencyBulletin@des.wa.gov.
Back to the top.