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Please send your feedback about the Department of Enterprise Services' (DES) Small Agency Financial Services (SAFS). Your feedback helps us improve and better meet your needs. Finance welcomes your feedback at any time.
December 28 & 29
Please submit your agency Combined Fund Drive (CFD) deposit on a separate A45 from your normal deposits and indicate “Combined Fund Drive.” Submit your CFD Fundraising form along with your deposit to Enterprise Services. Your Fundraising Transfer Form MUST match the total amount transferred to Office of the Secretary of State (OSOS). Complete a separate form for credit card fund-raiser income. CFD Deposits will be posted to your agency (fund 525) and transferred by Enterprise Services to OSOS on Dec. 6.
If you need additional information please visit the CFD Webpage and see Volunteer Resources.
Amazon Business is a free resource available to commercial, healthcare, education, and government organizations. It provides features and functionality tailored to government requirements and eliminates the need to purchase personal Amazon Prime subscriptions ($99 each) to gain benefits.
Amazon Business features include:
Amazon Business is not intended to impact the state’s existing supplier relationships and does not replace the requirement to first source goods from master contracts. Historical purchasing analysis shows that Amazon purchases made by state government are typically direct-buys made under delegated purchasing authority. The goal is to eliminate the use of personal Amazon Prime subscriptions tied to government purchases.
The Washington State Amazon Business program will:
There are three levels of user access:
Please contact your Enterprise Services Budget Analyst for more information and to get signed up for Amazon Business. Please let your budget analyst know which level of access each user will have.
In August 2017, the Departments of Transportation and Enterprise Services conducted a pilot of Amazon Business to understand the requirements necessary to transition all state agencies to the program. The pilot was extended to additional agencies to test processes based on initial lessons learned. Ten agencies are now in the Washington Amazon Business Program. Pilot best practices have enabled us to estimate the time and workload associated with transitioning to Amazon Business based on agency size and complexity.
Inclement weather could arrive any time. It's time to be prepared.
Does your agency have a policy that outlines the procedures during inclement weather events or other natural disasters? Check out the attached policy template on Inclement Weather Suspended Operations.
Are your employees ready? Check out and forward to your employees information on:
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Employees have the opportunity Nov. 1 to 30 to make changes to their benefits for 2018.
During open enrollment you can:
For more information, visit Public Employee Benefits Board.
We need your help to ensure that full, proper, and accurate budget/cost coding is being submitted on the Personnel/Payroll Data Sheets (PPDS).
The budget/cost coding information is vital for an employee to be set up in the Human Resources Management System (HRMS) payroll system and have their payroll process properly.
There are three fields in the budget section of the PPDS that must be filled in: the fund, the appropriation, and the program index. If your agency utilizes project coding that would also be a required field.
Please contact your Enterprise Services Budget Analyst if you have questions on your agency’s specific budget/cost coding.
The Office of Financial Management (OFM) is preparing for the collective bargaining and compensation budgeting for the 19-21 biennium – also known as the Compensation Impact Model (CIM). Your Enterprise Services Budget Analyst will be working with you soon to gather information. Please think about:
The end of the calendar year is quickly approaching, and our payroll office has a few important reminders:
During the month of December, SAFS Accounts Payable will be analyzing 2017 calendar year expenses for IRS 1099-MISC reporting. Part of this process is verifying vendors and payees for accurate Tax ID information.
Your agency can help by communicating with new or lapsed vendors to submit Statewide Vendor Registration forms promptly and accurately. Questions about this process? Contact SAFS AP at (360) 407-8183 or APquestions.firstname.lastname@example.org.
To get paid as promptly as possible, travelers should follow the rules laid out in the State Administrative and Accounting Manual (SAAM) Chapter 10. The following four rules are the most commonly missed:
If you have suggestions or feedback about the Small Agency Services Bulletin, please send your comments to SmallAgencyBulletin@des.wa.gov.
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