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Please send your feedback about the Department of Enterprise Services' (DES) Small Agency Financial Services (SAFS). Your feedback helps us improve and better meet your needs. Finance welcomes your feedback at any time.
Sharon Ortiz, Executive Director of the Washington State Human Rights Commission (HRC), and Guadalupe Gamboa of Seattle, HRC Commissioner, won national awards at the 2017 International Association of Official Human Rights Agencies. Read more about the recipients and their awards.
Did you know that agencies have the option to allow employees to be paid via payroll card? This option can be beneficial for employees who cannot obtain a bank account or do not want to obtain a bank account. The state's current contract with US Bank includes a provision for a payroll card option. It's called the Focus Payroll Card.
There are several advantages to employees, such as:
There are benefits to state government as well:
The decision for an employee to use the Focus Payroll Card is voluntary on the employee's part. Employers cannot require employees to use payroll cards. Refer to SAAM 25.70.25 for more information.
Please submit your agency Combined Fund Drive (CFD) deposit on a separate A45 from your normal deposits and indicate "Combined Fund Drive." Submit your CFD Fundraising form along with your deposit to Enterprise Services. Your Fundraising Transfer Form MUST match the total amount transferred to Office of the Secretary of State (OSOS). Complete a separate form for credit card fund-raiser income. CFD Deposits will be posted to your agency (fund 525) and transferred by Enterprise Services to SOS on Dec. 6.
If you need additional information please visit the CFD Webpage and see Volunteer Resources
As with each start of a fiscal year, it takes a few months to prepare for invoicing for certain services. In addition to this, Enterprise Services recently finalized the interagency agreements with OFM to provide financial and HR services to you. Invoicing for finance and HR services will be issued this month.
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Employees have the opportunity Nov. 1 to 30 to make changes to their benefits for 2018.
During open enrollment you can:
For more information, visit Public Employee Benefits Board.
The Office of Financial Management (OFM) is busy reviewing agency requests and preparing recommendations to the Governor on the FY18 supplemental biennial. Be sure to contact your Enterprise Services budget analyst should you receive any questions or make subsequent changes to your budget submittal. The Governor's budget proposal is required by statute to be submitted to the Legislature by Dec. 19.
Fiscal note procedures will be updated by the end of December. If you have new staff members preparing fiscal notes, please be sure they have log in access to the fiscal note system and contact your Enterprise Services budget analyst to provide new staff contact information.
Attendees representing 11 of our agency customers came to the October 12th Payroll Workshop. Thanks to Enterprise Services payroll (Tanya, Carrie, Vanno, Rebecca, Bona, Tinoi, Brittany) for covering leave, holiday pay, LWOP, timesheet standardization, supervisor roles, transfers, and healthcare open enrollment. View the presentation with Q&As and the HR / Payroll Quick Reference handout from the workshop.
The Travel and Expense Management System (TEMS) does not have system default per diem rates for out-of-state locations. It will automatically be set to the lowest rate of $51/day and you will have to manually change it to the correct rate for your travel location. To find out-of-state rates, visit www.gsa.gov to use the "Making Travel Easier" tool on the home page.
If you have suggestions or feedback about the Small Agency Services Bulletin, please send your comments to SmallAgencyBulletin@des.wa.gov.
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