|Important Dates||Important Messages||Small Agency Financial Services News||Travel Tips||Contact Us|
Please send your feedback about the Department of Enterprise Services' (DES) Small Agency Financial Services (SAFS). Your feedback helps us improve and better meet your needs. Finance welcomes your feedback at any time.
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Keep informed via Washington State's coronavirus response website Coronavirus.wa.gov
DES encourages small agencies to evaluate internal policies and procedures around capital assets and be sure they include the following:
Visit these websites to find out more about capital assets:
Here are some things to think about to when planning your agency's 2021-2023 biennial budget:
Your agency may need to amend your allotments to reflect legislative changes. Allotment amendments are due for expenditure, revenue, cash receipts and cash disbursement revisions related to 2020 supplemental changes. Your budget analyst will contact you soon after the legislative session to discuss adjustments.
DES wants to remind agencies that they may have a balance remaining in Fund 03K Industrial Insurance Premium Refund Account — a fund used to account for all industrial insurance refunds earned by state agencies under the state fund retrospective rating program. Preference on expenditures shall be given to programs that provide incentives for employee safety and appropriate early return-to-work incentives for injured employees.
Below are some ideas about where you can request these funds be used:
The Office of Financial Management is working on a replacement for ESS called MyPortal - modern user interface with improved accessibility using assistive technology. Learn more.
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Office Depot is on the master contracts list and is the recommended vendor for purchasing office supplies. Purchases through other vendors, such as Amazon, is not recommended unless there is a justifiable reason for doing so. If you have questions or need assistance, please contact DES Accounts Payable at APquestions.email@example.com.
Watch for your invite!
New features! Interactive workshop! OFM Budget staff!
Our workshop will cover all you need to know about the fiscal year-end close such as:
We'll also help you prepare for the 2021-2023 biennium by covering:
A question and answer period will follow. If you have specific questions or topics you would like to see covered, please email Gwen McClanahan.
The Washington State Commission on Asian Pacific American Affairs is providing helpful services during COVID-19. Here are a few:
Did you know? Your DES financial support team consists of ALL of our SAFS team members. Even though you may work with specific SAFS members regularly, other SAFS members often step in to assist and provide continuity of services. We would like you to know about our whole SAFS team. Below is a list of each work group within SAFS, the members you may hear from, and recent news or a message from each team.
|Team||Members||News / Message|
While teleworking, our team is prepared to keep AP services as close to normal as possible.
We will be checking voicemail messages on our shared phone line daily, but the easiest way to get a hold of us with questions during this time is to email our APquestions inbox. Please continue to scan invoice batches to our Payments inbox and we will process accordingly.
While teleworking, budget staff continuing to offer normal services. Please continue to contact us as usual via email or telephone. Most office telephones are forwarded to the teleworking location.
While teleworking, our team is prepared to provide payroll services as close to normal as possible with some exceptions:
Payroll will receive voicemail messages from our shared phone line via email. We receive an email with the audio from the voicemails. Payroll staff will check their personal voicemail multiple times per day, the fastest way to get ahold of us for questions during this time is to email our shared email at firstname.lastname@example.org.
Please continue to send us documents electronically. We can receive electronic signatures during this time and emailed from the employees. Those will be followed up with physical signatures for those documents that need them when operations resume to normal.
Payroll will send PDF letters to SAFS liaisons for distribution to employees for bank account change confirmations.
While teleworking, all services are operating as normal except:
Printing and mailing invoices for DES and SAFS weekly. Check payments received will be deposited once per week on Thursdays.
Customers are able to call and make credit card payments during limited hours via phone Thursday mornings 8:30-11:30 a.m. at 360-725-5700.
|Total Employees Paid||1,245|
|New Hires / Rehires||24|
|Transfer In / Transfer Outs||5|
|Supplemental Payments / Walk Throughs||2|
|Invoices Received from Agency||1,599||76.32%||$7,849,666.23|
|Invoices Paid on Delegated Authority||348||16.61%||$617,675.93|
|Travel Requests Paid through TEMS||137||6.54%||$43,675.65|
|Payments Reissued (SOL, Lost Warrant)||11||0.53%||$3.442.24|
|Total Payments Processed||2,095||100%||
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Experts advise cancelling all non-critical travel plans. The World Health Organization has tips about travelling if you absolutely must during COVID-19.
If you would like to know what budget analyst, payroll analyst and HR business partner is assigned to your agency, see our Agency Assignments webpage.
If you would like to get contact information for DES SAFS and HR staff, see our Contacts webpage.
If you have suggestions or feedback about the Small Agency Services Bulletin, please send your comments to SmallAgencyBulletin@des.wa.gov.
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