|Important Dates||Important Messages||Small Agency Financial Services News||Travel Tips||Contact Us|
Please send your feedback about the Department of Enterprise Services' (DES) Small Agency Financial Services (SAFS). Your feedback helps us improve and better meet your needs. Finance welcomes your feedback at any time.
Back to the top.
The 2020 Legislative Session has started. Please remember that agencies have three days to respond to fiscal notes during session, with a priority for fiscal note requests. Agencies that have experienced staff turnover are reminded to make sure appropriate staff have access to the systems necessary to the fiscal note process.
Check out ESD's webpage on how Paid Family Medical Leave works from an employee perspective. Learn about things such as when you can take paid leave, who can take paid leave, and what to expect after you apply.
Each year businesses and state agencies report unclaimed money or property to the Department of Revenue (DOR). Individuals or businesses can check to see if DOR is holding money or property that belongs to them. Check it out and Claim Your Cash.
To assure the most consistent and reliable access to your retirement (DRS) and health care (PEBB) accounts, it's suggested that you use your personal email address for logging in. The personal email helps sidestep any authentication problems that can come when trying to access your accounts from a non-work device.
New to your career, mid-career, retiring soon?
Find checklists, plan information, planning calculators and more to help you in whatever stage you are at in your career.
Planning to retire soon? Attend a retirement planning seminar.
Several seminars are offered throughout the state in 2020 that cover preparing for retirement, how to apply, social security, health insurance, and voluntary employee beneficiary association (VEBA). Check out the seminar dates and register.
Retirement plans, deferred comp, disability benefits...oh my!
Want to learn more about deferred comp, disability benefits, purchasing additional benefit, early retirement, medicare, social security and more? Check out the webinars offered.
Missed a seminar or webinar...no worries.
DRS has on demand videos covering topics such as getting ready for retirement, benefit options, plan information, purchasing an annuity, health care and more. Check out their videos anytime.
Back to the top.
Budget analysts at DES are working on projections for the remainder of FY20. It is important that each agency partner with their budget analyst to incorporate spending plans into the budget.
The following items should be included in budget projections:
The Washington State Arts Commission (ArtsWA) nurtures and supports the role of the arts in the lives of all Washingtonians. ArtsWA promotes and documents the public value of the arts and believes in diverse forms of artistic expression. They also activate and enhance public buildings and campuses through the acquisition, stewardship, and presentation of the State Art Collection.
Washingtonians can explore Washington's State Art Collection online. The My Public Art Portal connects you to the nearly 5,000 artworks that are located at K-12 schools, colleges, universities, and state agencies across the state.
In December, Governor Inslee honored My Public Art Portal with a Best of Washington IT Award. This four-year project was accomplished by Heide Fernandez-Llamazares, Valerie Peterman and Jennifer Myers, under the guidance of Janae Huber. Congratulations ArtsWa!
Employees' 2019 Form W-2 Wage and Tax statements will be mailed by January 31 and should be received in the mail by mid-February. Contact the DES Payroll Office to obtain a copy if an employee did not receive their Form W-2.
Did you know? Your DES financial support team consists of ALL of our SAFS team members. Even though you may work with specific SAFS members regularly, other SAFS members often step in to assist and provide continuity of services. We would like you to know about our whole SAFS team. Below is a list of each work group within SAFS, the members you may hear from, and recent news or a message from each team.
|Team||Members||News / Message|
Happy 2020 !!!! May your new year be filled with lots of smiles and laughter.
Ian Shelley new
SAFS AP added a new lead analyst position to the team, and we're excited to have Ian Shelley join us in that role.
Budget staff are working on your 21-23 Compensation Impact Model due 1/31 and projections for the final 6 months of FY20. Please keep them informed of any upcoming spending changes.
Bona will be back in the office starting Friday, February 14. Welcome back Bona!
Ian Shelley was offered and accepted a position with SAFS Accounts Payable. Ian has been a valuable member of Revenue Management for almost 2 years and while we're sad that he's leaving our team, we're thrilled that he's staying with DES and SAFS! Congratulations Ian!
|Total Employees Paid||1,231|
|New Hires / Rehires||12|
|Transfer In / Transfer Outs||3|
|Supplemental Payments / Walk Throughs||0|
|Invoices Received from Agency||1,791||79.28%||$5,288,860.96|
|Invoices Paid on Delegated Authority||324||14.34%||$614,851.55|
|Travel Requests Paid through TEMS||136||6.02%||$38,134.63|
|Payments Reissued (SOL, Lost Warrant)||8||0.35%||$21,708.11|
|Total Payments Processed||2,259||100%||
Back to the top.
The standard mileage reimbursement rate for privately owned vehicles (POV) has decreased from $0.58 to $0.575 effective Jan. 1, 2020. Travelers requesting reimbursement through TEMS will not need to make any adjustments because the system auto-populates the rate based on dates of travel. Travelers using paper vouchers will need to verify the correct rate is used on their reimbursements.
If your agency does not use TEMS and would like more information, please call SAFS AP at (360) 407-8183 or email firstname.lastname@example.org.
Update your records for new travel-related contracts.
For information about any of these contracts, contact Diane White, (360) 407-9366.
If you would like to know what budget analyst, payroll analyst and HR business partner is assigned to your agency, see our Agency Assignments webpage.
If you would like to get contact information for DES SAFS and HR staff, see our Contacts webpage.
If you have suggestions or feedback about the Small Agency Services Bulletin, please send your comments to SmallAgencyBulletin@des.wa.gov.
Back to the top.