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Please send your feedback about the Department of Enterprise Services' (DES) Small Agency Financial Services (SAFS). Your feedback helps us improve and better meet your needs. Finance welcomes your feedback at any time.
Jan. 31
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Keep informed via Washington State's coronavirus response website Coronavirus.wa.gov
Every January, the Employment Security Department (ESD) sends a 1099-G (Statement for Recipients of Unemployment Compensation Payments) to people who received unemployment benefits during the prior calendar year. If you received unemployment benefits during 2020, you will need this form to file your taxes.
Here's where you can find your 1099-G information:
In 2020, an international crime ring used previously stolen personal information to fraudulently claim unemployment benefits in states across the country.
If you know or suspect that you were a victim of fraud, the Employment Security Department (ESD) hasadded information on their website about next steps, what to expect, and resources from ESD and the IRS. Visit their webpage with tax informationfor fraud victims.
Employees' 2020 Form W-2 Wage and Tax statements will be mailed by January 31 and should be received in the mail by mid-February. Contact the DES Payroll Office to obtain a copy if an employee did not receive their Form W-2.
The IRS 2021 Form W-4Employee's Withholding Certificateis now available. Only those hired in 2021 and anyone making withholding changes during 2021 will need to complete the 2021 Form W-4.
Here are links to the form:
Each year businesses and state agencies report unclaimed money or property to the Department of Revenue (DOR). Individuals or businesses can check to see if DOR is holding money or property that belongs to them. Check it out and Claim Your Cash.
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DES SAFS and DES HR has updated the Small Agency Executive Assistant's Manual. The manual includes an overview of processes, forms with links to instructions, and blank forms.
The biggest updates to the manual are:
This manual is located on our Small AgencyServices webpage on the right hand side under "References."
Often employees have excess leave that they may never use or actually lose on their anniversary date. Donating excess leave to other state employees in need and who qualify for shared leave donations is common.
But did you know... leave donations can affect your budget?
Before approving an employee's leave donation to an employee at another agency, check with your DES budget analyst to see that your agency's budget can afford the decrease/expenditure.
Did you know? Your DES financial support team consists of ALL of our SAFS team members. Even though you may work with specific SAFS members regularly, other SAFS members often step in to assist and provide continuity of services. We would like you to know about our whole SAFS team. Below is a list of each work group within SAFS, the members you may hear from, and recent news or a message from each team.
Team | Members | News / Message |
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DES welcomes a new Accounting Services Manager, Kai Matthews. Many of you remember Kai when he was a member of our SAFS Budget Team. Since leaving DES, Kai has served as the Business and Operations Manager for the Washington Center for Deaf and Hard of Hearing Youth where his responsibilities included finance, grants, contracts and other administrative functions. Kai has a graduate degree in accounting and his career includes experience in a variety of financial, management and operational services. Please welcome Kai back to our DES Finance Team. |
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Accounts Payable |
Sarah Parker |
Sasha Sudirjo is now Sasha Burns. Her new email is sasha.burns@des.wa.gov |
Budget |
Chad Johnson |
Our team is currently busy assisting agencies with fiscal notes. |
Payroll |
Carrie Knudson |
Payroll had a successful calendar year close. Thank you for getting all year-end paperwork in timely. |
Accounts Receivable |
Kara Skinner |
Dawn Clowers, Accounts Receivable Manager, has accepted a promotion with another state agency on January 1. We appreciate all of the dedication and leadership she brought to SAFS over the last 7 years and will be greatly missed. Kara Skinner is stepping in as the Acting Accounts Receivable Manager. |
Administrative Assistance |
Danelle Guerin |
Danelle is currently recruiting for additional administrative help. |
Total Employees Paid | 1,246 |
New Hires / Rehires | 23 |
Transfer In / Transfer Outs | 6 |
Separations | 3 |
Supplemental Payments / Walk Throughs | 0 |
Overpayments | 2 |
Invoices Received from Agency | 1,589 | 82.72% | $11,980,435 |
Invoices Paid on Delegated Authority | 302 | 15.72% | $704,093 |
Travel Requests Paid through TEMS | 8 | 0.42% | $788 |
Payments Reissued (SOL, Lost Warrant) | 22 | 1.14% | $72,171 |
Total Payments Processed | 1,921 | 100% | $12,757,487 |
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The standard mileage rate for personal vehicles driven for business use has decreased from $0.575 to $0.56 as of January 1, 2021.
Instead of a travel workshop, DES Accounts Payable sent agencies documents covering the new travel rules and meals-refreshment rules. Check out these documents on our DES Workshop Webpage.
Experts advise canceling all non-critical travel plans. The World Health Organization has tips about traveling if you absolutely must during COVID-19.
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If you would like to know what budget analyst, payroll analyst and HR business partner is assigned to your agency, see our Agency Assignments webpage.
If you would like to get contact information for DES SAFS and HR staff, see our Contacts webpage.
If you have suggestions or feedback about the Small Agency Services Bulletin, please send your comments to SmallAgencyBulletin@des.wa.gov.
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