A new employee’s first impression is helpful to building a successful career with the state of Washington. As a manager, this is your chance to set goals and expectations, and help your employee feel comfortable, welcome and excited.
Once you have made an offer to a candidate, work through the checklist below to ensure that your employee has a fantastic start with your agency.
Prior to Start Date
- Complete the Personnel/Payroll Data Sheet (PPDS).
- Determine Insurance Eligibility.
- Send the appropriate appointment letter to your new employee.
- Notify your IT staff to set up a new computer and phone, including all systems needed.
- Notify appropriate persons to grant access/keys for new employee.
- Stock workstation with office supplies.
- Contact your new employee to coordinate when and where to go on first day.
- Let your employee know to bring identification for I9 form and bank information for direct deposit form.
- Make sure you (or a buddy) have scheduled the time to meet your new employee.
- Prepare an outline of what work you want them to work on for the first day and first week.
- Start to draft your expectations under the Performance Development Plan. This will really outline what their milestones will be and when they should hit them.
- Meet your new employee! Be on time! Be excited! They are nervous, so be welcoming and engaging! Donuts never hurt!
- Escort the new employee to appropriate persons processing new hire paperwork.
- Review and sign the Position Description form (PDF) with the new employee:
- Introduce your new employee to staff members. Again, make it fun.
- Review your agency’s Mission/Vision/Values.
- Walk new employee through the emergency exits, restrooms, breakrooms, where to put their wet umbrellas.
- Sit down with them and review what they should expect for the rest of the week. Talk about norms in the office.
Within First Week
- Set up buddy/mentor for employee.
- Set up meeting with management team to meet and learn about your new employee.
- Review the expectations you had created, under the Performance Development Plan, with the employee. Get their feedback and input. Make the final revisions and have everyone sign it.
- Review agency policies and have the employee sign the Employee Policy Checklist.
- Contact your HR Business Partner with any questions.