Fleet Management Best Practices
The centralized fleet model eliminates redundant work, standardizes processes, and leverages competitive contracts. This results in a world-class, customer-focused organization providing valued services to state government.
- Strategic Focus
Effective fleet programs provide services while following all pertinent laws, regulations and policies. The core elements of this world class fleet program are:
- Financial accounting
- Vehicle procurement & life cycle planning
- Fleet administration
- Customer service
- Professional fleet systems
- Vehicle maintenance
- Strategic partnerships
- Dedicated professional staff
- Vehicle-Replacement Cycles
The proper replacement of vehicles minimizes costs and assures safety. Vehicle-replacement cycles are developed through life-cycle analysis that predicts the optimal replacement time. This analysis considers depreciation, maintenance, fuel consumption, vehicle-preparation costs, overhead and resale value. New vehicles have improved safety systems, produce fewer emissions and are more fuel efficient.
- Statewide Master Contracts
State vehicle contracts beat the market by at least 25 percent for all compact, mid- and full-size sedans. All new cars, vans and trucks, hybrid and battery electric vehicles are on contract. These contracts are available in the contract automobile request system.
- Regulatory Compliance
State fleets are required to comply with a multitude of federal, state and local laws and policies. These include:
- Procure alternative fuel vehicles
- Emissions compliance
- Fuel efficiency
- Net neutral vehicle rates
- Financial funding
- Reporting to state and federal regulatory agencies