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Frequently Asked Questions about B2GNow & Diversity Compliance

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What is B2GNow?

  • B2GNow is a web based system to report payments received on Public Works contracts.
  • B2GNow collects data on small and diverse business certifications as well as promptness of payment.
  • Reporting payments in the B2GNow system is required per your contract or agreement.
  • View more information on why we collect this data.

 

How do I add a subcontractor/subconsultant?

 

How do I report a payment to a subcontractor/subconsultant?

 

What are "Compliance Audits"?

Compliance audits are monthly reporting periods.

 

Who needs to complete compliance audits?

  • All consultants and contractors who have active public works contracts and/or agreements (including energy projects) are required to complete compliance audits in the B2GNow system.
  • All first tier subcontractors, sub-consultants and suppliers are required to confirm payments that have reported as paid to them by the contractor or consultant.
  • Ideally, someone in your company that is aware of invoicing within your company and comfortable using technology.

 

Audit notifications are being sent to the wrong person in my company. What do I do?

Log into the system,

  • Please be sure the person that you want the email notifications to be sent to is a user in your company before you request the change. View instructions on how to add a user to your company.
  • Click on Contracts (in dashboard or from the left hand navigation menu
  • Click on (change) in the 'Contact' field
  • Select the name from the drop down list
  • Click Save
  • You can also send a message through the B2GNow system to the Compliance Officer (the DES project manager) and ask them to change the contact person.
  • Or you can send a message to the DES B2GNow Diversity Compliance Support Specialist and they will change the contact person on the contract.

 

When will my contract/agreement appear in B2GNow?

Contracts/agreements are uploaded into B2GNow on a weekly basis once a Notice to Proceed document has been processed by DES. If you do not see your contract/agreement in the B2GNow system within two weeks after the Notice to Proceed date, please contact your DES Project Manager.

 

When do I complete the compliance audits?

  • The B2GNow system sends an automated email on the first day of each new month notifying the contact person that the audit period is open for reporting.
  • Compliance audits should be reported before the next audit period opens.
  • Subcontractors, subconsultants and suppliers receive notification to confirm payments as soon as the payment is reported. They can complete the compliance audit as soon as they receive notification.

 

What do I need to report?

Please report total payment amount received by your company in the month it was received. If your payments do not include retainage, do not include retainage in the reported payment until it is actually received by our company.

 

I didn't receive a payment this month, do I still need to complete the compliance audit?

Yes, you will still need to complete the compliance audit. You will simply report $0.00 as the amount.

 

What certifications are counted?

  • Minority Business Enterprise (MBE) certification issued by the Washington State Office of Minority and Women Business Enterprises (OMWBE).
  • Women Business Enterprise (WBE) certification issued by the Washington State Office of Minority and Women Business Enterprises (OMWBE).
  • Minority Women Business Enterprise (MWBE) certification issued by the Washington State Office of Minority and Women Business Enterprises (OMWBE).
  • Veteran Owned Business certification issued by the Washington State Department of Veteran Affairs (the Washington VA).
  • Small Business Enterprise certification issued by the Washington Electronic Business System (WEBS).
    If you or your subcontractor have a certification but it was not issued by OMWBE, the Washington VA or WEBS, it will not be counted.
  • For questions about how to obtain certifications, please contact OMWBE, the Washington VA or log in to WEBS and register your business.

 

How do I create an account?

From the B2GNow log in screen:

  • Select Information for Vendors
  • Select the Account Lookup link (located at the bottom of the pop-up window)
  • Enter your company's information.
  • If your company is already in the system, the usernames will appear and you will be able to log in. You can also add a new user to your company here.
  • If your company is not in the system, close the pop-up window and select Contract Support to request an account. You will need your company name, your name, email, and phone number. Please indicate that you need an account created in the message.

 

How do I add a user to my company?

From the log in screen:

  • Select Information for Vendors
  • Select the Account Lookup link (located at the bottom of the pop-up window)
  • Enter your company's information
  • When the search results appear, Select Request New User for This Entity

If you are already logged in:

  • Select Edit Settings from the left hand navigation
  • Select Business Settings
  • Select Add a User and complete the form.

 

I missed the audit deadline and now the system says it's locked, what do I do?

  • Send a message in the B2GNow system by selecting Message then Send a Message from the left hand navigation menu when you are logged in.
  • Please include the contract number and audit period (month year) that is locked in the message.

 

Do I have to add all my subcontractors or just the ones that have a certification that is counted?

All first tier subcontractors, sub-consultants and suppliers are required to be added to your contract/agreement. This includes those that do not have a certification.

 

I reported the incorrect amount and need to edit the payment amount, what should I do?

Simply send a message through the B2GNow system either from the left hand navigation menu or by choosing Messages from the top tabs. Please include the contract number and audit period (month and year) that needs to be edited.

 

Still have unanswered questions? Contact your DES Project Manager or email the DES B2GNow Diversity Compliance Support Specialist.