There are two instances where an employee's vacation leave may be accumulated above the maximum 240 hours at their anniversary date:
For example: on June 15th, an employee is assigned to work on a special project. It is expected that the assignment will last 6 months. Due to an ambitious timeline and strict deadlines, the employee will not be able to take any vacation leave during that time.
Because the employee will not be able to use leave from June 15th through December 15th the employee files a statement of necessity asking to defer the leave accrued during this time. This deferred leave will not be lost as long as the employee uses the deferred hours before their next anniversary date (October 16th of the following year). The 20 hours of excess vacation leave the employee had on June 15th are not covered by the statement of necessity because the leave was already accrued.
The statement of necessity must include the following information at minimum:
Department of Enterprise Services has developed a sample template that includes the above information.