Small Agency Services Bulletin - Sept. 2022
| Important Dates | Important Messages | Small Agency Financial Services News | Travel Tips | Contact Us |
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Important Dates
Oct. 1
- New travel reimbursement rates for per diem and lodging go into effect.
Oct. 3
- FY23 Supplemental budget requests (decision packages) are due to OFM Budget. Your DES Budget Analyst will be reaching out to you to review when we will need your agency's decision package(s), including full narrative, cost calculations, and answers to supplementary questions so we can meet this OFM due date.
Oct. 6
- DES Finance division-wide training and teambuilding sessions. We will have limited access to emails during this time but will connect with you as soon as we are able. Thank you!
Oct. 7
- To reflect in your agency's monthly financial statements, all invoices and travel reimbursement requests are due to Accounts Payable.
Nov. 1 through Nov. 30
- Healthcare Benefits Open Enrollment
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Important Messages
Coronavirus (COVID-19) Resource
Keep informed via Washington State's coronavirus response website Coronavirus.wa.gov.
Annual Healthcare Benefits Open Enrollment is November 1–30.
During the Health Care Authority's (HCA) Public Employees Benefits Board's (PEBB) annual healthcare open enrollment, you can make changes to your PEBB benefits, including:
- Change medical/dental
- Make LTD elections
- Enroll in FSA/DCAP
- Enroll in PEBB coverage if previously waived
- Waive medical if enrolled in Tricare/Medicare
- Add dependents
Learn about your benefits options
A virtual benefits fair is a way to learn about your benefit options through an online experience — and it's available anytime, day or night. No in-person benefits fairs will take place this year.
Through the PEBB website, you will find links to videos, webinars, downloadable content, provider searches, and other information to help you choose the right benefits for you. Use your computer, tablet or smartphone to explore at your own pace.
Make your changes online
You can use the PEBB My Account tool to make nearly all changes to your benefits this year. Just create an account and log in at your convenience.
The following changes may not be made online using your PEBB My Account:
- Add or remove dependents.
- Enroll in FSA/DCAP.
- Make changes to life Insurance.
- Change HSA contributions.
To make these changes, fill out the 2023 enrollment form. Then send all forms to DES Payroll at despayroll@des.wa.gov.
Important dates
- Enrollment forms will be available beginning Nov. 1.
- You have until 11:59 p.m. Tuesday, Nov. 30, to make changes.
- All changes go into effect Jan. 1, 2023, unless otherwise noted.
If you don't plan to make changes this year, no action is required. Your current coverage will continue on after Jan. 1, 2023.
Learn more
Watch for more information on PEBB open enrollment in next week's DES News and throughout November.
If you have questions about your benefits, go to a virtual benefits fair or webinar.
If you have questions about enrollment, email DESpayroll@des.wa.gov.
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Small Agency Financial Services News
SAFS (Small Agency Financial Services) Team Updates
Did you know? Your DES financial support team consists of ALL of our SAFS team members. Even though you may work with specific SAFS members regularly, other SAFS members often step in to assist and provide continuity of services. We would like you to know about our whole SAFS team. Below is a list of each work group within SAFS, the members you may hear from, and recent news or a message from each team.
| Team | Members | News / Message |
|---|---|---|
| Accounts Payable |
Ian Shelley |
Accounts Payable just wrapped up another successful year-end accounting close! Ian, Megan, Norma, Bryn, Kira and Riley.....thank you! Your team is like a four leaf clover....hard to find and lucky to have! |
| Budget |
Diann Lewallen |
The DES Budget team submitted the 23-25 Biennial budgets for our 33 customer agencies which included 114 decision packages! Diann, Paul, Seth, Bret and Lisa.....thank you for the long hours, early mornings, and all the hours in between! |
| Payroll |
Carrie Knudson |
|
| Accounts Receivable |
Betti Bartoldo |
Accounts Receivable just wrapped up another successful year-end accounting close! Betti, Crystal, Jeff and Tristin.....thank you for all your hard work along with the blood, sweat and tears! |
| Administrative Assistance |
Danelle Guerin |
|
DES Accounts Payable statistics for June Adj FM99 (32 agencies served)
| Invoices Received from Agency | 1,234 | 94.70% | $23,430,084 |
|---|---|---|---|
| Invoices Paid on Delegated Authority | 37 | 2.84% | $67,728 |
| Travel Requests Paid through TEMS | 29 | 2.23% | $12,295 |
| Payments Reissued (SOL, Lost Warrant) | 3 | 0.23% | $33,969 |
| Total Payments Processed | 1,303 | 100% | $23,544,078 |
DES Accounts Payable statistics for July 2022 (34 agencies served)
| Invoices Received from Agency | 583 | 88.74% | $2,773,334 |
|---|---|---|---|
| Invoices Paid on Delegated Authority | 31 | 4.72% | $142,274 |
| Travel Requests Paid through TEMS | 42 | 6.39% | $21,500 |
| Payments Reissued (SOL, Lost Warrant) | 1 | 0.15% | $275 |
| Total Payments Processed | 657 | 100% | $2,937,384 |
DES Accounts Payable statistics for Aug 2022 (34 agencies served)
| Invoices Received from Agency | 1,183 | 59.57% | $5,004,784 |
|---|---|---|---|
| Invoices Paid on Delegated Authority | 750 | 37.76% | $3,788,241 |
| Travel Requests Paid through TEMS | 48 | 2.42% | $22,569 |
| Payments Reissued (SOL, Lost Warrant) | 5 | 0.25% | $3,371 |
| Total Payments Processed | 1.986 | 100% | $8,818,965 |
DES Payroll statistics for Aug 2022 (42 agencies served)
| Total Employees Paid | 1,408 |
|---|---|
| Appointment Changes | 43 |
| New Hires / Rehires | 25 |
| Transfer In / Transfer Outs | 11 |
| Separations | 15 |
| Supplemental Payments / Walk Throughs | 1 |
| Overpayments | 2 |
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Travel Tips
Our travel workshop will be coming up in late October or early November. Keep a watch out for your invite!
As always, if you have any questions regarding travel: call SAFS AP at 360-407-8183 or email travel.safs@des.wa.gov
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Contact Us
If you would like to know what budget analyst, payroll analyst and HR business partner is assigned to your agency, see our Agency Assignments webpage.
If you would like to get contact information for DES SAFS and HR staff, see our Contacts webpage.
If you have suggestions or feedback about the Small Agency Services Bulletin, please send your comments to SmallAgencyBulletin@des.wa.gov.
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